Job Objective:
Provides overall clerical and practical support to the General Secretary (GS) and Divisional Secretary for Strategy and Operations (DSSO) positions. Manages the operations of the Divisional Headquarters building pertaining to reception, mailroom, and office supplies to support the mission of The Salvation Army in the Wisconsin and Upper Michigan Division.
Essential Functions:
This job description should not be interpreted as all inclusive. It is intended to identify the essential functions and requirements of the position. Other job-related responsibilities and tasks may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.
- Receives phone calls and manages the calendar and mail for GS and DSSO
- Maintains general files for GS and DSSO.
- Assists with monthly expense reports and mileage reports.
- Supervises the building receptionist(s) and the operation of the front desk and mail room.
- Provides front desk coverage for breaks, receptionist absence, and other unique circumstances.
- Oversees maintenance of copiers, fax machines, and other front desk and mailroom equipment; coordinate purchase of new equipment and training for such.
- Orders and maintains consolidated inventory of office supplies.
- Creates and maintains updates to the Divisional and Milwaukee County Calendars on Microsoft Outlook, and coordinates events/schedules to ensure there are no conflicts.
- Obtains and submits dates for pocket calendars to be printed each year and distribute calendars to DHQ and corps.
- Coordinates, communicates and updates schedule for weekly DHQ devotions, as needed.
- In coordination with GS and DSSO, keeps DHQ staff informed of building events, meetings, policies, special conditions, etc as needed.
- Takes meeting minutes for assigned departmental meetings, as well as meetings of the Milwaukee County Coordinating Council.
- Serve as a Notary Public for official documents as required.
Minimum Qualifications:
The requirements listed below are representative of the minimal education, experience, skills, and/or abilities required for this position.
Education: High School Diploma or equivalent
Experience: Two (2) years experience as Administrative Assistant to a high-level manager or executive (in a nonprofit setting helpful). Event management experience also helpful.
- Or any equivalent combination of education and experience that provides the requisite knowledge, skills and abilities.
The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.
Preferred Qualifications
Our Mission: The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Our message is based on the Bible. Our ministry is motivated by the love of God. Our mission is to preach the gospel of Jesus Christ and to meet human need in His name without discrimination.
Why work for us?
The Salvation Army’s brand promises to Do the Most Good® - and it’s our employees that help us get there. At every level, you can have a real impact on your community through the work done inside our walls every day.
We are as impassioned about our employees as we are about our mission to help anyone in need without discrimination. Our culture reflects this quality, which makes our offices a seriously great place to work. Just walk inside our doors and you’ll quickly see that our employees are proud to support programs that make a difference.
The Salvation Army recognizes that peace of mind is important to employees and their families. Because of this, we offer:
- Competitive Salary
- Flexible schedules and a casual dress environment
- Generous paid time off benefits (vacation, sick time, personal time, and 11 paid holidays)
- Tuition reimbursement
- Employee Assistance Program, providing 24/7 support, resources, and referrals to help you in your work and personal life
- Insurance benefits: excellent health, dental, vision, life, disability
○ Discounts available for pet insurance, auto insurance, and home insurance
Full-time employees scheduled to work 30 or more hours per week will be eligible for full benefits, including health, dental, vision and hearing benefits, basic and voluntary life benefits, holiday pay and paid time off, which is pro-rated based on their regularly scheduled work week.
Non-Exempt Employees: Health, dental, vision, and hearing benefits, as well as basic and voluntary life benefits, will begin on the first day of the month following 90 days of employment. If the completion of a 90-day waiting period occurs on the first day of the calendar month, coverage will begin on that day.
At The Salvation Army - We honor the unique perspectives and contributions of every individual. We are dedicated to fair pay practices, ensuring equal compensation for equal work, regardless of gender, race, or other factors.
Be part of something meaningful. Whether you're supporting those in need, assisting with disaster relief, or working in areas like finance or fundraising, each role offers a chance to make a lasting impact. If you're looking to align your career with your values, explore opportunities at The Salvation Army and help us create a brighter, more inclusive future for all.
Compensation: $23.84-29.80/hour, based on experience.
Skills Required
- High school diploma or equivalent
- Two years of experience as an Administrative Assistant to a high-level manager or executive
- Equivalent combination of education and experience providing the requisite knowledge, skills, and abilities
- Nonprofit experience
- Event management experience
What We Do
The Salvation Army is a church and charitable organization known for its charity work in over 120 countries, committed to 'Doing the Most Good' through community programs and aged care.
