JOB DESCRIPTION
Job Title: Administrative Assistant
Department: 131 Backshops
Reports To: Backshops Manager
SUMMARY:
The Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the 131 Departments. Responsible for some confidential and time sensitive materials. Able to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Duties and responsibilities include, but are not limited to:
- Assist the Backshops Department with daily office duties.
- Maintain Backshops groups including Cargo Loading, Storage Crew, Fuel Cell Crew, Seat Shop Crew, Accessory Shop, and Weld Shop Employees.
- Monitor Backshops training records to ensure that training requirements are met.
- Track the attendance of 131 Department employees.
- Work with Department 131 Supervisors, other Department Managers, also the Travel Department for making or coordinating travel arrangements for requested manpower of 131 Department employees and forwarding to billing any related Travel receipts from employees on their return for correct billing to OSC Billing Dept.
- Assist with completing and submitting various employee forms, including HR with new hire paperwork.
- Order office supplies through the Purchasing Department.
- Various clerical duties, including but not limited to filing and typing.
- Keep Backshops employees informed of company and departmental policy changes.
- Track the Dept. 131 travel expenses, shop material expenses for correct billing to OSC Billing Dept.
- Additional duties or projects that are assigned by the Backshops Manager.
EDUCATION and/or EXPERIENCE:
Familiar with ADP.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. High School Diploma or equivalent required/some college preferred. Must be familiar with Microsoft Outlook, Word, Excel, and Adobe Acrobat. Must be able to conduct professional correspondence both verbally and written. Prior administrative assistant experience is a plus.
OTHER SKILLS:
Must have excellent oral, written, and organizational skills. Attention to detail and high level of accuracy required. Strong analytical and problem-solving skills. Must be honest, trustworthy and able to maintain confidential information. Good interpersonal skills required.
LANGUAGE SKILLS:
The ability to read, write, and understand spoken and written English.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by and employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand, sit and talk or hear. The employee is frequently required to use a computer terminal and telephone. The employee is required to stand, walk, and climb/descend stairs.
WORK ENVIRONMENT:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is in an office environment with heating and cooling. The noise level in the work environment is usually moderate.
ACCOMMODATIONS:
If you need reasonable accommodation for the online application process due to a disability, please call (734) 544-7010. Please include your contact information and details about posted position of interest. Only inquiries regarding assistance for those who need accommodation with the online application process due to a disability will be returned.
**if you cannot apply online, other accommodations can be made**
**Must be authorized to work in the United States**
Skills Required
- High school diploma or equivalent
- Ability to read, write, and understand spoken and written English
- Familiarity with ADP
- Proficiency with Microsoft Outlook, Word, Excel, and Adobe Acrobat
- Professional verbal and written communication skills
- Excellent organizational skills and attention to detail
- Ability to maintain confidential information
- Authorization to work in the United States
- Some college education
- Prior administrative assistant experience
What We Do
Air freight cargo transportation, worldwide movement of common cargo, oversized/overweight loads, mail and military support. Operates B-767-300F, B-777-200F, as well as B-747-400BCF and B-747-400ERF aircraft. The 121 airline is based in Ypsilanti MI (KYIP). Also features complete in house Heavy airframe MX as well as Jet engine repair and overhaul services via the 145 Class IV and III certificates located at the Oscoda MI (KOSC) MX base as well as in CVG. Also our Tire and Brake 145 MRO with various capabilities is located in Ypsilanti MI (KYIP). Join our Talent Network! https://bit.ly/3a57GLh
