Administrative Assistant

Posted Yesterday
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Cove, Zou, BEN
Hybrid
5-19 Hourly
Entry level
Other • Travel • Hospitality
Hyatt is a leading global hospitality company offering 20 premier brands.
The Role
Provides administrative and guest-support services by entering and retrieving database information, maintaining electronic and paper files, preparing documents, handling mail, answering telephones, operating office equipment, and responding to inquiries. The role requires professional communication, accurate document preparation, confidentiality, customer service, teamwork, and availability for first-shift weekends and holidays. Employees must also be able to move items weighing up to 10 pounds.
Summary Generated by Built In
Hourly Rate: $19.40

Regular Full-time Position

Shift:1st: Must be available weekends and holidays

Hourly Wage: $19.40

Where great benefits lead to a life fulfilled:

  • Competitive pay

  • Medical/Dental/Vision/401K opportunities

  • Travel discounts

  • Credit Union Membership

  • Tuition Reimbursement

  • Professional Counseling & Family Support

  • Growth and Development Opportunities

Site Specific Perks:

  • Free on-site parking  

  • Discounted shoes through Shoes for Crews twice per year 

  • Company branded jackets, t-shirts, hats, and sunscreen provided for outdoor roles  

  • Water t-shirts provided (Activities and Engineering) 

  • Water bottles provided during shift  

  • Discount from on-site Food & Beverage outlets 

  • Discounted golf at local course when open 

  • “Way to Go” Incentive - $5 per mention deposited onto Wisely card 

  • Quarterly celebrations, Associate Appreciation Week, Employee of the Quarter  

  • Guest Satisfaction Survey awards if department specific goals are met (up to $100 a month) 

  • Birthday and holiday celebrations and team building outings 

JOB SUMMARY 

 

Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Transmit information or documents using a computer, mail, or facsimile machine. Operate standard office equipment other than computers. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Handle incoming and outgoing mail, including date stamping and distributing incoming mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Compile, copy, sort, and file records of office activities, business transactions, and other activities. Enter and locate work-related information using computers and/or point of sale systems.  

 

CORE WORK ACTIVITIES  

  • Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets.  

  • Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation.  

  • Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette.  

  • Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.

  • Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.

  • Attention to customer service with a professional and pleasant personality. 

  • Perform other reasonable job duties as requested by Supervisors. 

Hyatt Vacation Ownership is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.

Skills Required

  • Availability to work first shift, including weekends and holidays
  • Professional, pleasant personality with attention to customer service
  • Clear and professional verbal communication skills
  • Accurate and complete preparation and review of written documents
  • Ability to move, lift, carry, push, pull, and place objects weighing up to 10 pounds without assistance
  • Ability to use computers, databases, office equipment, and point-of-sale systems
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The Company
HQ: Chicago, IL
37,000 Employees
Year Founded: 1957

What We Do

Hyatt, headquartered in Chicago, is a leading global hospitality company offering 20 premier brands. As of March 31, 2021, Hyatt's portfolio included more than 1,000 hotel, all-inclusive, and wellness resort properties in 68 countries across six continents. Hyatt's purpose to care for people so they can be their best informs its business decisions and growth strategy and is intended to attract and retain top employees, build relationships with guests and create value for shareholders. Hyatt's subsidiaries operate, manage, franchise, own, lease, develop, license, or provide services to hotels, resorts, branded residences, and vacation ownership properties, including under the Park Hyatt®, Miraval®, Grand Hyatt®, Alila®, Andaz®, The Unbound Collection by Hyatt®, Destination by Hyatt™, Hyatt Regency®, Hyatt®, Hyatt Ziva™, Hyatt Zilara™, Thompson Hotels®, Hyatt Centric®, Caption by Hyatt, JdV by Hyatt™, Hyatt House®, Hyatt Place®, tommie™, UrCove, and Hyatt Residence Club® brand names, and operates the World of Hyatt® loyalty program that provides distinct benefits and exclusive experiences to its valued members. The term "Hyatt" is used for convenience on this page to refer to Hyatt Hotels Corporation and/or one or more of its affiliates.

Why Work With Us

Hyatt is proud to have a culture where coworkers become friends and family. Our focus on care for employees and guests has served as the heart of our business and made Hyatt one of the best hospitality brands in the world. As we continue to grow -- even during the most challenging times -- we never lose sight of what’s most important: people.

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