SUMMARY:
Performs varied secretarial and administrative duties by supporting all areas of the Supply Chain including Purchasing, Quality, Service and Logistics
DUTIES AND RESPONSIBILITIES:
- Responsible for various supplier collaboration activities
- Tracks, receives and distributes product deliveries from mailroom
- Maintains and updates Supplier Non-Disclosure Agreements (NDA)
- Responsible to support new Supplier Setup/Onboarding documents
- Manage all Supplier Liability Insurance renewals
- Supports invoicing verification, approvals and retention processes
- Responsible for attaching invoices to appropriate documents
- Handles scanning various documents and uploading into systems
- Performs other related duties as assigned or requested
QUALIFICATIONS:
- Required to work onsite in our Pittsburgh, PA office Monday - Friday
- High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience.
- Ability to read, analyze and interpret common scientific and technical journals, financial reports and legal documents. Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format. Ability to effectively present information to top management, public groups, and/or boards of directors.
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of suppliers or employees of the organization.
- Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret and extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
- Computer Skills: SAP, GSS, Microsoft Products (Word, Excel and PowerPoint)
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Skills Required
- High school diploma, GED, or equivalent combination of education and experience
- One to three months of related experience and/or training, or equivalent combination of education and experience
- Ability to read and interpret technical, financial, legal, safety, and procedural documents
- Ability to write routine reports and correspondence
- Ability to communicate effectively with suppliers, employees, customers, regulatory agencies, management, and public groups
- Ability to define problems, collect data, establish facts, and draw valid conclusions
- Ability to interpret technical instructions and handle abstract and concrete variables
- Computer skills using SAP, GSS, Microsoft Word, Microsoft Excel, and Microsoft PowerPoint
- Availability to work onsite in Pittsburgh, Pennsylvania, Monday through Friday
What We Do
SMS group Inc. is responsible for new equipment sales, upgrades and modernizations for North American metals producers, and is a world leader in outsourced maintenance services for the steel and non-ferrous metals industry. SMS group Inc., a member of the SMS group family, is headquartered in Pittsburgh, Pennsylvania. At SMS group Inc., we are an original equipment supplier offering comprehensive maintenance and spare part services for metals production, continuous casting and rolling (flat and long products), tubes, welded pipes, forging, non-ferrous technology, and heat treatment plants - all from a single source. Apart from traditional refurbishment services for all major OEM equipment, you can also take advantage of our comprehensive field services and modernization projects. Steel production is our largest market, where we supply world class new equipment and actively support operations and maintenance devising solutions throughout the process from melting and casting to rolling and finishing. In addition to new equipment supply, our Forging division has experienced maintenance specialists who focus on closed and open-die forging, powder metal presses, extrusion presses, and ring rolling. New equipment supply, maintenance services, and spare parts inside the aluminum industry crosses a wide variety of products including flat rolling mill equipment, plate stretchers and extrusion presses. For tubes and pipes, our unique broad know-how covers the complete line of processes from ERW to spiral welded pipe as well as seamless producing operations utilizing equipment from cold drawing and pilger mills to piercing mills. It is our commitment to be the Leading Partner for our customers guiding and assisting our customers to make equipment and process decisions that allow them to remain competitive in an ever evolving global market, and serve as a single source for new equipment, maintenance and spare parts that our customers can trust and value.
