Administrative Assistant
Shift Details: Monday-Friday 8am-5:30pm
Who We Are:
GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third-party logistics provider (3PL), we power A Better Way to Deliver for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities.
Your role on the team:
- Provides administrative support by screening incoming calls and providing requested information to clients, maintaining manager’s calendar, composing, and proofreading routine correspondence, preparing reports as assigned and processing expense reports for each location.
- Prepares all incoming invoices from each location for payment by reviewing, coding, submitting to Vice President and/or General Manager for approval, and sending to Corporate.
- Maintains filing of all invoices generated and other general correspondence.
- Maintains all office equipment by ordering supplies and placing service calls.
- Plans and organizes all Management on-and off-site meetings by preparing all materials, PowerPoint presentations, choosing meeting locations, making hotel and travel arrangements, luncheon and dinner menus and receptions.
- Plans for any parties for assigned location(s) consisting of coordinating menus with local caterers, set-up, and clean-up before and after party.
- Maintains employee kitchen area by stocking supplies such as paper/plastic products, cleaning supplies and small food items.
- Coordinates community involvement initiatives, safety week functions, and employee appreciation days
- For food accounts, incumbent is responsible to report food safety problems to senior management to initiate action.
What you need:
- Minimum 1 year related experience and/or training
- PC proficiency to include Microsoft Word, Excel, and Outlook Essential Skills
- Ability to apply common sense understanding to carry out instructions.
- Excellent written and verbal communication skills and organizational skills
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
What you gain from joining our team:
- Access wages early with the Rain financial wellness app.
- Free telemedical access to doctors and therapists through First Stop Health is available on the first day of employment!
- Health, dental, and vision insurance after 30 days of employment
- 401k match
- Paid maternity and paternity leave
- Access to career development, employee resource groups, and mentorship programs
- Employee discounts
- Access to employee perks like fitness class discounts and free access to a relaxation and meditation app
- Free financial wellness programs
- Daycare discount program
- Opportunities to volunteer and give back to your community.
- + more!
Join our Team!
- Visit our website at workatGEODIS.com and chat with our virtual recruiter, Sophie, to fast-track your way to an interview.
OR
- Text DELIVER to 88300 to Apply1
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
Skills Required
- Minimum 1 year of related experience and/or training
- Proficiency with Microsoft Word, Excel, and Outlook
- Ability to apply common-sense understanding to carry out instructions
- Excellent written and verbal communication skills
- Strong organizational skills
- Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals
GEODIS Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about GEODIS and has not been reviewed or approved by GEODIS.
-
Flexible Benefits — Flexible plan design appears available, with multiple medical plan types including HSA-eligible options that can fit different budgets and needs.
-
Inclusive Benefits Coverage — A broad set of core benefits is described as available, including health, dental, vision, EAP, 401(k), and PTO, aligning with what many expect from a large employer.
-
Pay Growth & Progression — Pay progression is sometimes supported through periodic raise cycles and occasional bonus opportunities, which can provide a path to improving total earnings over time.
GEODIS Insights
What We Do
GEODIS is a leading global logistics provider acknowledged for its expertise across all aspects of the supply chain. As a growth partner to its clients, GEODIS specializes in four lines of business: Global Freight Forwarding, Global Contract Logistics, Distribution & Express Transport, and European Road Network. With a global network spanning nearly 170 countries and more than 49,400 employees, GEODIS is ranked no. 5 in its sector across the world. In 2022, GEODIS generated €13.7 billion in revenue. GEODIS is a company owned by SNCF group.
