With a passion for excellence and a focus on client success, InterSystems provides data management, strategic interoperability, and analytics platforms used in healthcare, financial services, government, and other industries. In selected countries, InterSystems also offers unified healthcare applications, based on its core technologies, that deliver on the promise of connected healthcare. Founded in 1978, InterSystems is a privately held company headquartered in Cambridge, Massachusetts (USA), with offices worldwide, and its products are used daily by millions of people in more than 100 countries. For more information, visit InterSystems.com.
We are seeking a highly organized and proactive full-time Administrative Assistant to join our team. The ideal candidate will have a strong administrative background and be adept at managing office operations, supporting staff, have excellent communication skills, be computer proficient, and have a strong sense of professionalism. This role is pivotal in maintaining an efficient and productive office environment.
Responsibilities:
- Manage inventory and procurement of office supplies, furniture, and computer equipment, ensuring a well-stocked and organized workspace.
- Assist with onboarding employees including ordering equipment and organizing workspaces.
- Coordinate events and travel, including hotel accommodations and flights, in-office meals, lunch and dinner reservations, and meeting arrangements.
- Assist in processing and tracking expenses for reimbursement including scanning receipts and categorizing expenses.
- Manage office vendors including maintenance, janitorial, and other service providers.
- Scan, organize, and distribute incoming mail; manage outgoing mail.
- Maintain and organize digital files and records, ensuring easy access and efficient data management.
- Perform bookkeeping tasks such as processing vendor bills, collecting vendor W-9s or other vendor information, communicating with vendors.
- Assist with HR-related administrative tasks, such as coordinating trainings and other employee-related activities.
- Support special projects including software transitions and data migration.
- Create, format, and edit Microsoft Word, Excel, PowerPoint, and/or PDF documents.
- Reception coverage as needed.
Qualifications:
- 3-5+ years of office administrative experience
- Excellent organizational skills
- Ability to proactively anticipate needs and identify issues
- Strong verbal and written communication skills
- Flexibility to handle a variety of tasks and adapt to changing priorities
- Proficient in Microsoft Office Suite
Employment:
- Full-time (37.5 hours per week) with competitive compensation.
- Five day on-site working location at our office
We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, national origin, ancestry, marital status, veteran status, age, disability, sexual orientation or gender identity or expression or any other legally protected category. InterSystems is an E-Verify Employer in the United States.
About InterSystems
InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.
AI Disclaimer
InterSystems may use AI tools for its internal operations including administrative tasks during recruitment (e.g., organizing candidate information). InterSystems’ approach to AI is guided by the InterSystems Responsible AI Guidelines. AI is not used to make or influence hiring decisions. All decisions are made by InterSystems employees.
Candidates may use AI for CV or interview preparation, provided materials are truthful and reflect their own experience. AI tools and third-party transcription services must not be used during interviews or assessments.
Skills Required
- 3-5+ years of office administrative experience
- Excellent organizational skills
- Ability to proactively anticipate needs and identify issues
- Strong verbal and written communication skills
- Flexibility to handle a variety of tasks and adapt to changing priorities
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
What the Team is Saying
InterSystems Compensation & Benefits Highlights
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Leave & Time Off Breadth — U.S. employees receive a minimum of 23 PTO days per year, plus paid holidays and sick time. This ample time‑off structure stands out within the package.
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Healthcare Strength — Coverage spans medical, dental, vision, mental‑health/EAP, HSA/FSA options, and wellness programs, with immediate start in some locations. Some offices add on‑site amenities such as clinics or gyms to support wellbeing.
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Retirement Support — A 401(k) with employer contributions delivered via a profit‑sharing program is offered alongside access to financial advisors and planning tools. The approach is positioned to be competitive with traditional match structures.
InterSystems Insights
What We Do
InterSystems builds the software that makes complex systems work—reliably, securely, and at scale. For more than 45 years, we’ve been the information engine behind some of the world’s most mission-critical applications in healthcare, government, and business. Our data management, integration, and analytics technologies help organizations connect disparate systems, turn data into insight, and deliver better outcomes. From enabling interoperable healthcare and advancing clinical care, to powering national infrastructure and large-scale enterprise systems, our technology is used every day by millions of people in more than 80 countries. What sets InterSystems apart is not just what we build, but how we build it. We focus on long-term innovation, deep engineering excellence, and solving hard problems that truly matter. Our teams work closely with customers to tackle real-world challenges—often behind the scenes, but always at the heart of what keeps essential systems running. If you’re motivated by meaningful work, technical depth, and the opportunity to have a global impact, you’ll find it here.
Why Work With Us
Because we are a profitable, privately-held software company, we place our clients first in everything we do. You’ll work on meaningful, complex problems alongside deeply curious experts in a culture that values learning, ownership, and long-term growth—without the pressure of quarterly Wall Street demands.
Gallery
InterSystems Teams
InterSystems Offices
OnSite Workspace
InterSystems prioritizes in-person collaboration with majority on-site presence and some work from home flexibility that varies by region and office location.
