Job Description Summary
The Administrative or Executive Assistant provides high-level administrative and operational support to the Senior Vice President, North America Regulatory Affairs, enabling effective leadership, communication, and execution of business priorities. The role ensures efficient day-to-day operations through proactive calendar management, coordination of meetings and communications, and support of confidential, time sensitive regulatory and organizational matters. The position requires the ability to work independently with minimal supervision, perform effectively under pressure, and consistently demonstrate a high level of professionalism, proactivity, resourcefulness, and efficiency.Job Description
Sandoz continues to go through an exciting and transformative period as a global leader and pioneering provider of sustainable biosimilar and generic medicines. As we move forward on this new and ambitious path, unique opportunities will arise, both professionally and personally. Join us—the future is in our hands!
Major Accountabilities:
- Provide dedicated administrative support to the Senior Vice President, North America Regulatory Affairs, ensuring seamless coordination across time zones and geographically dispersed teams.
- Manage complex calendars, including scheduling across multiple regions, prioritizing conflicting demands, and ensuring meeting preparedness through timely distribution of materials and agendas.
- Book and coordinate travel schedules and itineraries for the Senior Vice President including managing Concur for reimbursement.
- Coordinate logistics for virtual and in-person meetings, leadership forums, and town halls, including meeting invitations, minutes, action item tracking, and follow-up communications.
- Serve as a central point of coordination for communications, ensuring timely, accurate, and professional handling of emails, requests, and inquiries while exercising discretion with confidential and sensitive information.
- Prepare, format, and maintain leadership materials such as presentations, reports, organizational updates, and meeting documentation in alignment with executive and regulatory standards.
- Support cross-functional alignment by liaising with internal stakeholders across Regulatory Affairs, Quality, Patient Safety, and Global teams to facilitate efficient information flow and execution of priorities.
- Distribute all incoming and outgoing FDA communications to relevant stakeholders in a timely manner.
- Proactively anticipate administrative needs, identify potential scheduling or operational risks, and implement solutions to maintain continuity and efficiency in executive operations.
- Demonstrate the ability to work independently with minimal supervision, manage competing priorities under tight timelines, and adapt to shifting business needs in a fast-paced, regulated environment.
- Minimum 5 years of experience supporting high level executive.·
- High-level competency with using the Microsoft Suite Office.·
- Excellent verbal and written communication skills.·
- Ability to problem solve.·
- Excellent interpersonal skills and ability to be diplomatic and use tact.·
- Ability to multi-task, prioritize and meet deadlines.
- Experience preparing international itineraries and dealing with various time zones.
Competencies:
- Proficient in Microsoft Office tools (Outlook, Teams, Word, PowerPoint, Excel) and comfortable working with virtual collaboration platforms.
- Able to adapt quickly to new tools, systems, and ways of working.
- Ability to work independently with minimal supervision and exercise sound judgment in handling sensitive and confidential matters.
- Clear, professional, and effective written and verbal communication skills.
Why Sandoz?
Generic and biosimilar medicines are the backbone of the global pharmaceutical industry. Sandoz, a leader in this sector, provided more than 900 million treatments to patients in over 100 countries in 2024. Through investments in new development capabilities, production facilities, acquisitions, and partnerships, we have the opportunity to shape the future of Sandoz and help more patients access high-quality, affordable medicines in a sustainable way. Our open and collaborative culture is powered by talented and ambitious colleagues in an agile and collegial environment with impactful, flexible, and hybrid careers—where diversity is welcomed and personal growth is supported.
Commitment To Diversity And Inclusion
We are committed to creating an exceptional and inclusive work environment and diverse teams that represent the patients and communities we serve.
Skills Desired
Skills Required
- Minimum 5 years of experience supporting high-level executives
- High-level competency with Microsoft Office (Outlook, Teams, Word, PowerPoint, Excel)
- Experience using Concur for travel booking and reimbursement
- Excellent verbal and written communication skills
- Ability to problem solve and exercise sound judgment
- Excellent interpersonal skills with diplomacy and tact
- Ability to multi-task, prioritize, and meet deadlines
- Experience preparing international itineraries and managing multiple time zones
- Ability to work independently with minimal supervision and handle confidential matters
- Prepare, format, and maintain leadership materials (presentations, reports, meeting documentation)
Sandoz Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Sandoz and has not been reviewed or approved by Sandoz.
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Healthcare Strength — Health, dental, vision, and prescription coverage are consistently described as core components across U.S. roles and materials. Feedback suggests the medical offering is broad and a standard pillar of the package.
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Retirement Support — A 401(k) plan with a company match described as generous is commonly included for U.S. roles. This savings support is positioned alongside other primary benefits as part of total rewards.
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Equity Value & Accessibility — Equity eligibility is noted for many positions and a global all‑employee share program is being introduced from 2026. These elements add upside beyond base salary and annual bonus.
Sandoz Insights
What We Do
Sandoz is the global leader in generic and biosimilar medicines. Our Purpose is to pioneer access to medicines for patients globally. We are on a mission to drive innovation in the healthcare industry by freeing up resources sustainably and responsibly while continuing to address global health challenges such as antimicrobial resistance. We are present in more than 100 countries and our medicines serve some 500 million people every year. We have two main global businesses: Generics - divided between standard generics and complex generics - and Biosimilars.
