Administrative Assistant

Req number:

Employment type:

Worksite flexibility:

CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

Job Description

We are looking for an Administrative Assistant to support emergency management processes and operations across multiple states and agencies. This position will be Full-Time, and On-Site in Indianapolis, IN.

Only work authorizations that will not require sponsorship now or in the future will be considered.

What You’ll Do

• Review reimbursement packets for accuracy and consistency across multiple documents, ensuring compliance with standards

• Coordinate with states, agencies, and personnel to provide routine status updates to leadership and organize packets for submission to the requesting state

• Support state agencies and local jurisdictions in cataloging, typing, and vetting deployable resources

• Ensure state staff and partner agencies are familiar with the Emergency Management Assistance Compact Operations System

• Serve in the State Emergency Operations Center (SEOC) A-Team, processing requests and offers between assisting and requesting states

• Review or assist in drafting and executing the Request for Assistance (REQ-A) forms, which serve as legally binding contracts during disasters

• Maintain continuous contact with deployed resources, tracking their status, logistics, and mission progress

• Ensure all deployment documentation, timesheets, equipment, and expense logs are accurately recorded across multiple forms

• Guide personnel and resource providers in building, auditing, and submitting comprehensive reimbursement packages

• Coordinate with Assisting Agency/Entity and Requesting States to reconcile costs and secure reimbursement

What You'll Need

Required:

• Exceptional attention to detail and ability to work autonomously to coordinate with states, agencies, and personnel

• Good computer and math skills

Preferred:

• Emergency Management experience

• Knowledge of the Emergency Management Assistance Compact process (can be taught through Just in Time Training)

Physical Demands 

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state, and local standards

• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

• Must be able to communicate with customers/team members over the phone and in person

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

#DNP

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to [email protected] or (888) 824 – 8111.

EEO Statement

It is the policy of Computer Aid, Inc.(CAI) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Employees and applicants of CAI will not be subject to harassment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.