Description
Administrative Assistant
- Recruitment and human resource functions involving applicants and existing employees
- Maintaining calendar and schedule of two senior management members
- Freedom to create process and procedures that work with your duties or use existing procedures
- Able to independently navigate Windows PC & iOS and use the internet as a resource to problem solve, find information, etc
- Successfully use (and quickly adapt to new) office equipment (copy machines, scanners, printers, fax machines, etc.), hardware and software to improve processes/systems. Currently using Jotform, Canva, Constant Contact, Paylocity, and Procare
- Highly Proficient in MS Office (MS Word, MS Excel, MS Publisher and MS PowerPoint)
- Takes initiative in getting tasks done, very willing to jump into something new and offer whatever help is needed
- Eager to take on special projects and collaborative team assignments- Is efficient in terms of time usage & work style (Strong organizational skills with the ability to multi-task as well as work independently)
- Excellent time management skills and ability to prioritize workload on short notice
- Attention to detail and problem-solving skills
- Ability to think logically and critically to improve systems and streamline processes
- Excellent written and verbal communication skills
- Able to communicate in a professional, polite, and empathetic manner
- Being comfortable asking questions and able to implement constructive feedback
- Spanish and/or Portuguese speaking jumps to the top of the list
- Familiarity with child care environments, regulations, agencies (Massachusetts Early Education & Care, NAEYC, etc.) jumps to the top of the list
Job Type: Full-time
Benefits:
- 401(k)
- Dental insurance
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Work Location: In person
Skills Required
- Recruitment and human resource functions involving applicants and existing employees
- Maintain calendar and schedule for two senior management members
- Ability to create and follow processes and procedures
- Proficient with Windows PC and iOS and able to use the internet to problem-solve
- Operate and adapt to office equipment (copiers, scanners, printers, fax machines)
- Experience using Jotform, Canva, Constant Contact, Paylocity, and Procare
- Highly proficient in MS Office (Word, Excel, Publisher, PowerPoint)
- Takes initiative and willingness to take on new tasks
- Eager to take on special projects and collaborate with teams
- Strong organizational skills, ability to multi-task and work independently
- Excellent time management and ability to prioritize workload on short notice
- Attention to detail and problem-solving skills
- Logical and critical thinking to improve systems and streamline processes
- Excellent written and verbal communication skills
- Professional, polite, and empathetic communication style
- Comfortable asking questions and implementing constructive feedback
- Spanish and/or Portuguese speaking
- Familiarity with child care environments and regulations (Massachusetts Early Education & Care, NAEYC, etc.)
What We Do
Little People's College provides quality infant/toddler, preschool, pre-kindergarten, childcare, daycare, before/after school care, and summer camp services. They aim to create a caring atmosphere where children are encouraged to develop interests, friendships, confidence, and independence.
