Administrative Assistant

Description

SUMMARY OF ESSENTIAL FUNCTIONS:

The purpose of this job is to provide administrative and secretarial support to local site. Duties include general clerical,

receptionist, and project-based work.

SPECIFIC DUTIES, ACTIVITIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

•  Project a professional company image through in-person and phone interaction.
•  Meet and greet clients and visitors and offer general visitor policy overview.
•  Answer incoming calls, fax or emails, and transfer to appropriate staff members.
•  Plan, coordinate and execute meetings and visits.
•  Coordinate travel arrangement and expense reporting as needed.
•  Ensure operation of office equipment by completing preventive maintenance requirements, calling for repairs, and maintaining equipment inventories.
•  Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies, and verifying receipt of supplies.
•  Create and modify documents using various computer programs.
•  Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing
•  Comply with and ensure department compliance with Company health, safety, and environmental policies.
•  Comply with all applicable U.S. export control and security regulations.
•  Other duties as required.

Requirements

EHS REQUIREMENTS:

•  Complete all work in a safe manner and follow all safety requirements consistent with supporting the company’s TRIR goals
•  Follow all environmental requirements consistent with supporting the company’s environmental performance goals
•  Complete, and actively participate in all the company’s safety training requirements

POSITION REQUIREMENTS:

Education/Training: High school diploma or General Education Degree (GED).

Experience: Minimum of three to six months of related experience.

Knowledge/Skills: Knowledge of Microsoft Office and multi-line telephone system. Professional verbal and written communication skills preferred.

Travel Requirements: No travel is expected for this position.

PHYSICAL/MENTAL REQUIREMENTS:

•  Must be able to sit for extended periods of time.
•  Must be able to maneuver to all areas of the office.
•  Must be able to lift to 20 pounds and carry up to 10 pounds.
•  Must be able to bend, reach, kneel, twist, and grip items while working at assigned desk area.
•  Must have the manual dexterity and coordination to operate office equipment, including a 10-key adding machine, PC computers, facsimile machine, and photo copier.
•  Must be able to work at a fast pace.
•  Must be able to simultaneously manage several objectives and reassign priorities.
•  Must be able to tolerate changing priorities, and complete assignments despite frequent interruptions. 
• Must be able to read, write, speak, and understand English.
•  Must be able to respond to visual and aural cues.
•  Must be able to drive an automobile.

WORK ENVIRONMENT:

Work environment is typically considered in an office environment located on-site, within an ELS location during normal or

extended business hours. Work environment may also include meeting venues, or other locations as required.