This fast-paced role centers on administrative and executive support, with additional responsibilities in project coordination. The ideal candidate is an excellent communicator, highly organized, and a proactive problem-solver who can manage competing priorities, anticipate needs, and keep leadership and projects running smoothly.
The successful candidate must demonstrate exceptional judgment, discretion, attention to detail, and mastery of written and spoken English.
How You Will Make an Impact:
Administrative/Executive Support
- Manage calendars, scheduling, meeting logistics, and correspondence for leadership.
- Coordinate travel arrangements, expense reports, and event planning.
- Prepare, organize, and distribute meeting materials, agendas, and follow-up notes.
- Serve as a point of contact for internal teams and external partners, ensuring professional and timely communication.
- Maintain organized filing systems, records, and documentation.
- Anticipate the needs of leadership and proactively handle details so nothing falls through the cracks.
- Track project plans, deadlines, and action items across multiple workstreams.
- Support communications and follow-up between internal teams and external partners.
- Ensure commitments are tracked and completed on schedule.
- Bachelor's degree in business, communications, or a related field preferred.
- 0–3 years of experience in administrative support, office management, executive assistance, or a related role.
- Exceptional organizational and time-management skills.
- Strong written, verbal, and interpersonal communication skills.
- Advanced proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.
- Impeccable judgment and discretion when handling confidential information.
- High initiative, reliability, and follow-through.
- Ability to manage multiple priorities in a complex, fast-moving environment.
- Comfort supporting a technical, engineering-driven organization.
- Must be able to work on-site at DEKA five days per week and respond to occasional urgent requests outside standard business hours.
About DEKA:
One hour from the beach, Boston, and the mountains, the historic Amoskeag Millyard once housed the largest textile mills in the world. It is now home to DEKA Research & Development, where we are taking the same innovation and cutting-edge technology into the modern age.
Behind DEKA’s brick walls sits a team of professionals who strive to make a difference every day through thoughtful engineering, design, and manufacturing. Here at DEKA, some of the most innovative and life-changing products of our time are created, and new ideas are always welcome and explored.
Skills Required
- 0-3 years of experience in administrative support, office management, executive assistance, or related role.
- Exceptional organizational and time-management skills.
- Strong written, verbal, and interpersonal communication skills.
- Advanced proficiency in Microsoft Office, particularly Outlook, Excel, and PowerPoint.
- Impeccable judgment and discretion when handling confidential information.
- High initiative, reliability, and follow-through.
- Ability to manage multiple priorities in a complex, fast-moving environment.
- Ability to track project plans, deadlines, and action items across multiple workstreams (project coordination).
- Must be able to work on-site five days per week and respond to occasional urgent requests outside standard business hours.
- Bachelor's degree in business, communications, or a related field.
What We Do
DEKA is one of the leading research and development companies in the country and is the birthplace of some of the most innovative and life-changing products of our time. For over thirty years, DEKA Research & Development Corp. has made Manchester, New Hampshire home. Located about an hour from Boston, the beach, and the mountains, we are situated in the beautiful and historic Amoskeag Millyard buildings located in downtown Manchester. DEKA continues to be a place where no idea seems too big and where creativity and crazy cool gizmos reign supreme. The engineers, technicians, machinists, designers and all of the other folks who make up DEKA are some of the most creative and innovative professionals you could ever hope to meet. It's a place where one crazy idea can end up being the next greatest invention. At DEKA we embrace the spirit of innovation and constantly aim to turn the impossible into a reality. DEKA is filled with people who are driven to be among the best and brightest in their field of work. It’s a concentrated bunch of really smart thinkers, doers and problems solvers, who are driven to using innovative design solutions and state-of-the-art technology to improve lives. We all see endless possibilities in the power of technology to do good. Employees have the opportunity to work on diverse projects that have a positive, enduring impact on millions of people worldwide. We are growing! We're always seeking passionate individuals to join our growing team of evolved thinkers.
