The Executive Assistant provides comprehensive administrative and operational support to the Chief Technology Officer (CTO) in a fast-paced and dynamic environment. This role manages the CTO’s calendar, travel arrangements, and meeting requests, while coordinating leadership meetings, external events, and day-to-day logistics. Acting as a key liaison between the CTO, internal teams, and external stakeholders, the Executive Assistant ensures seamless communication, supports IT and security coordination, and handles sensitive and confidential matters with professionalism, discretion, and exceptional organizational skills.
- Manage calendars, prioritize meetings, and coordinate schedules across European and US time zones.
- Organize meetings, prepare agendas, and ensure follow-ups are handled.
- Arrange complex travel itineraries including flight booking, hotels and working with 3rd party vendors for support for country documents requirement.
- Managing expense claims in the internal system (Concur)
- Handle sensitive communications with discretion.
- Supporting leadership with reports, presentations, and organizational documents.
- Flexible and highly responsive, with the ability to adjust working hours when required to support the Executive across multiple time zones and during travel.
- Proactive problem-solver who anticipates needs, handles unexpected or exceptional situations calmly, and resolves issues independently with sound judgment.
- Comfortable managing last-minute changes, urgent requests, and evolving priorities while maintaining discretion, professionalism, and attention to detail.
You have:
- Strong communication skills with the ability to communicate in a clear, concise and professional manner.
- Experience supporting C-Level Executives in global organizations.
- Flexible and highly responsive, with the ability to adjust working hours when required to support the Executive across multiple time zones and during travel.
- Proactive problem-solver who anticipates needs, handles unexpected or exceptional situations calmly, and resolves issues independently with sound judgment.
- Comfortable managing last-minute changes, urgent requests, and evolving priorities while maintaining discretion, professionalism, and attention to detail
- Excellent organizational and problem-solving skills
- Ability to prioritize and handle multiple tasks
- Organized and detail-oriented approach, ensuring tasks are completed efficiently
- Ability to handle confidential information with discretion
- Proactive working style with the ability to anticipate needs and taking the initiative
- Team player, collaborating effectively with other team members and stakeholders
It would be great if you also had:
- A business management qualification.
Nokia is a global leader in connectivity for the AI era. With expertise across fixed, mobile and transport networks, powered by the innovation of Nokia Bell Labs, we’re advancing connectivity to secure a brighter world.
Our recruitment process
We act inclusively and respect the uniqueness of people. Our employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect.
If you’re interested in this role but don’t meet every listed requirement, we still encourage you to apply. Unique backgrounds, perspectives, and experiences enrich our teams, and you may be just the right candidate for this or another opportunity.
The length of the recruitment process may vary depending on the specific role's requirements. We strive to ensure a smooth and inclusive experience for all candidates. Discover more about the recruitment process at Nokia.
- Flexible and hybrid working schemes
- A minimum of 90 days of Maternity and Paternity Leave, with the option to return to work within a year following the birth or adoption of a child (based on eligibility)
- Life insurance to all employees to provide peace of mind and financial security
- Well-being programs to support your mental and physical health
- Opportunities to join and receive support from Nokia Employee Resource Groups (NERGs)
- Employee Growth Solutions to support your personalized career & skills development
- Diverse pool of Coaches & Mentors to whom you have easy access
- A learning environment which promotes personal growth and professional development - for your role and beyond
Skills Required
- Experience supporting C-level executives in global organizations
- Strong clear, concise, and professional communication skills
- Excellent organizational and problem-solving skills
- Ability to prioritize and handle multiple tasks
- Organized and detail-oriented approach
- Ability to handle confidential information with discretion
- Proactive working style with the ability to anticipate needs and take initiative
- Team-oriented collaboration with team members and stakeholders
- Flexibility to adjust working hours across multiple time zones and during executive travel
- Business management qualification
Nokia Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Nokia and has not been reviewed or approved by Nokia.
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Equity Value & Accessibility — Equity programs include a global employee share purchase plan with company matching and multi‑year share awards. These mechanisms broaden participation and tie rewards to long‑term outcomes.
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Healthcare Strength — Health coverage includes major medical plans with supplementary options such as vision, legal services, and care navigation. The range of offerings indicates comprehensive support for medical needs.
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Parental & Family Support — A global policy grants paid leave for new parents regardless of gender and provides structured return‑to‑work support. Company‑paid life insurance further strengthens family protection across regions.
Nokia Insights
What We Do
At Nokia, we create technology that helps the world act together. As a trusted partner for critical networks, we are committed to innovation and technology leadership across mobile, fixed and cloud networks. We create value with intellectual property and long-term research, led by the award-winning Nokia Bell Labs. Adhering to the highest standards of integrity and security, we help build the capabilities needed for a more productive, sustainable and inclusive world.
