Administrative Assistant

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Title: Administrative Assistant

Position Summary:
We are seeking a proactive and communication-focused professional to manage internal communication initiatives and support organizational engagement across departments. The ideal candidate will possess strong coordination abilities, stakeholder management skills, reporting expertise, and experience in handling cross-functional communication activities. The role requires the ability to prepare communications, support leadership messaging, drive employee engagement initiatives, and ensure timely information flow within the organization.

Internal Communication Management

• Develop and execute internal communication plans aligned with organizational objectives.
• Draft and circulate internal communications including announcements, newsletters, emails, notices, presentations, and employee updates.
• Support leadership communication initiatives and ensure timely dissemination of key organizational messages.
• Maintain communication consistency and ensure messaging aligns with company standards.

Stakeholder Coordination

• Coordinate with internal departments and stakeholders to collect, compile, and distribute relevant information.
• Work closely with management teams to ensure smooth execution of communication initiatives.
• Facilitate communication between teams and support organizational alignment.

Reporting & Documentation

• Prepare reports, presentations, dashboards, and status updates for management review.
• Maintain communication records, documentation, trackers, and activity reports.
• Ensure accuracy and timely completion of all communication documentation.

Project & Event Support

• Support execution of employee engagement activities, events, campaigns, and change-management initiatives.
• Coordinate communication requirements for organizational projects and initiatives.
• Track action items and monitor progress of assigned communication activities.

Relationship Management

• Build and maintain effective working relationships across teams.
• Address employee and stakeholder communication queries promptly and professionally.
• Support initiatives that improve employee engagement and communication effectiveness.

Experience

• 4–6 years of experience in Internal Communications, Administration, Coordination, Client Management, Business Operations, or related functions.

Education

• Bachelor’s Degree in Commerce, Business Administration, Communications, Marketing, or related field.
• Postgraduate qualification in Business Administration or Event Management preferred.

• Excellent written and verbal communication skills.
• Strong presentation and documentation abilities.
• Stakeholder and relationship management skills.
• Project coordination and multitasking capabilities.
• Strong analytical and problem-solving skills.
• Ability to work with cross-functional teams.

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Teams and Zoom collaboration tools
• Reporting and documentation tools
• Experience with project tracking systems is an added advantage

• Strong organizational and coordination abilities.
• Ability to manage multiple priorities and work under deadlines.
• High attention to detail and accuracy.
• Adaptability and proactive approach toward problem-solving.
• Experience supporting leadership communication initiatives will be an advantage.

Location:

Scheduled Weekly Hours:

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.