Summary/Objective
Coordinate clerical and secretarial support services including the direction of administrative duties for specific person or group (i.e. company executive, division, department, etc.)
Essential Functions
- Compose and/or edit letters, memos, reports, procedures, etc., as required.
- Act as liaison between own group/supervisor and others, such as other departments, external contacts, clients, etc. Such liaison may be required to arrange meetings, clarify and resolve problems, coordinate work, maintain working relationship and public relations, etc.
- Oversee and/or processing and submitting day-to-day Exxon billing invoices.
- Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, operating budgets, etc.) per supervisor's authorization.
- Prepare special reports, studies, statistical analysis, brochures, etc. per supervisor's request. Such items would usually require research, development and/or interpretation of data and be performed with little supervision or instruction.
- May interpret and administer a company policy, program or procedure requiring independent decision making.
- Perform additional assignments per supervisor's direction.
Competencies
- Ability to Organize
- Strong PC skills
- Strong work ethic and team player
- High degree of professionalism
- Decision-making, problem-solving, and analytical skills
- Organizational, multi-tasking, and prioritizing skills
- Must be very detail oriented
- Good attendance and work history
Supervisory Responsibility
The Administrative Assistant position does not have any Supervisory responsibility.
Working conditions
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand and walk.
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.
Position Type and Expected Hours of Work
This is a full time position. Days and hours of work are Monday through Friday, 7:00am-4:00pm. The employee must work 40 hours each week to maintain full-time status. Occasional evening and weekend work may be required as job duties demand.
Travel
No travel expected.
Education and Experience
- High school diploma required
Skills Required
- High school diploma
- Strong PC skills / proficiency with office computer use
- Strong written communication skills (compose and edit letters, memos, reports)
- Ability to organize, multi-task, prioritize, and pay strong attention to detail
- Decision-making, problem-solving, and analytical skills
- Strong work ethic, team player, and high degree of professionalism
- Good attendance and stable work history
- Experience processing invoices, expense reports, supply requisitions, and personnel forms
- Availability to work full-time Monday through Friday, 7:00am-4:00pm with occasional evenings/weekends
What We Do
Wholesale Electric Supply Company of Houston, Inc. is a leading electrical distribution company that provides high-quality electrical products and comprehensive services. The company serves a diverse range of sectors, including engineering, construction, petrochemical, commercial, OEM, and utility industries, offering a wide array of electrical supplies and solutions for residential, commercial, and industrial markets.
