In this role, you will provide high-quality administrative support to assigned functional areas, ensuring smooth daily operations. Your strong communication, organizational, and collaboration skills will help drive efficiency across teams. You will take initiative, contribute to cross-functional projects, and be recognized as a reliable team player who promotes teamwork and shared success.
How You Will Achieve It:
Prepare purchase orders and approvals in the Ariba system in full compliance with company policies
Handle reconciliations and third-party payments, including follow-up on HCP payments and out-of-pocket reimbursements
Maintain accurate vendor and supplier records
Coordinate travel arrangements and prepare detailed itineraries
Prepare expense reports and track reimbursement status
Compile monthly and periodic reports and maintain distribution lists
Maintain a well-organized e-filing and documentation system
Support meeting logistics, including scheduling, room bookings, and teleconference setup
Communicate and coordinate with internal stakeholders on ad hoc projects
Collaborate with the administrative support team and provide backup support when required
Qualifications:
Bachelor’s degree
Minimum 5 years of administrative experience, preferably in a multinational corporation
Detail-oriented, independent, and collaborative working style
Flexible and agile, with the ability to learn new systems and processes
Strong multitasking and time management skills
Good command of written and spoken English and Chinese, conversational Putonghua
Proficient in Microsoft Office applications, including Word, Excel, OneDrive, and Team
Experience in using AI to facilitate daily work
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.
To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI-use guidelines available on Pfizer Careers.
AdministrativeSkills Required
- Bachelor's degree
- Minimum 5 years administrative experience
- Experience in a multinational corporation
- Detail-oriented, independent, and collaborative working style
- Flexible and agile, ability to learn new systems and processes
- Strong multitasking and time management skills
- Good command of written and spoken English and Chinese, conversational Putonghua
- Proficient in Microsoft Office applications, including Word, Excel, OneDrive, and Teams
- Experience in using AI to facilitate daily work
What the Team is Saying
Pfizer Compensation & Benefits Highlights
-
Healthcare Strength — Multiple U.S. medical plan options include telehealth, comprehensive mental‑health support, fertility/family‑building benefits, transgender‑inclusive coverage, and certain Pfizer medications at no cost. A Wellbeing Wallet and wellness resources broaden the health and wellbeing offering.
-
Retirement Support — A 401(k) with company matching is paired with an additional Pfizer Retirement Savings Contribution, alongside company‑paid life and disability insurance. One‑on‑one financial planning support is provided through Fidelity.
-
Leave & Time Off Breadth — Paid time off spans vacation, holidays, and personal days, with additional caregiver and medical leave. U.S. parental leave commonly includes 12 weeks paid with options for additional unpaid bonding time and a return‑to‑work transition.
Pfizer Insights
What We Do
Our purpose ensures that patients remain at the center of all we do. We live our purpose by sourcing the best science in the world; partnering with others in the healthcare system to improve access to our medicines; using digital technologies to enhance our drug discovery and development, as well as patient outcomes; and leading the conversation to advocate for pro-innovation/pro-patient policies.
Why Work With Us
We are the inventors, the problem solvers, the big thinkers — those who surmount any hurdle to deliver breakthrough medicines to the people who are counting on them the most.
Gallery
Pfizer Offices
Hybrid Workspace
Employees engage in a combination of remote and on-site work.
