Administrative Assistant

Calling all innovators - find your future at Fiserv.

We're Fiserv, a global leader in Fintech and payments, and we move money and information in a way that moves the world. We connect financial institutions, corporations, merchants and consumers to one another millions of times a day - quickly, reliably, and securely. Any time you swipe your credit card, pay through a mobile app, or withdraw money from the bank, we're involved. If you want to make an impact on a global scale, come make a difference at Fiserv.

Job Title

What does a successful Administrative Assistant do at Fiserv?

The Administrative Assistant will serve as a trusted partner to our Head of Clover Product, Head of FinVAS and other senior leaders, providing proactive, high-impact administrative and operational support in a fast-paced, dynamic environment. The role requires a highly organized, resourceful, and detail-oriented professional who demonstrates strong ownership, sound judgment, and absolute discretion when handling sensitive and confidential matters. Acting as a central point of coordination, the Administrative Assistant anticipates needs, removes obstacles, manages competing priorities, and fosters seamless communication across internal and external stakeholders. Success in this role requires the ability to operate with urgency, influence without authority, and consistently deliver flawless execution while managing complex calendars, communications, and events.

What you will do:

• Manage and maintain Leaders' complex calendar, appointments and meeting schedules. Skillfully scheduling meetings across various time zones.

• Arrange detailed travel for domestic/international and accommodations. Oversees end-to-end travel logistics.

• Prepare, edit, and proofread correspondence, reports, presentations, and other documents.

• Coordinate logistics for meetings, events, and video conferences, including agendas, materials, and meeting minutes as assigned.

• Handle sensitive information with discretion and maintain confidentiality.

• Screen and prioritize incoming emails, calls, and requests, responding or redirecting as appropriate.

• Prepare and submit expense reports and ensure timely reimbursement and tracking.

• Track project deadlines and deliverables to assist the SVPs in staying on schedule.

• Assist with internal communications and special projects as needed.

• Provide support to the Sr Executive Assistant as required on office and other administrative tasks.

• Serve as greeter to facilitate customer visits and other internal leaders visiting the campus.

• Support office activities as key contributor and organizer of Sunnyvale based events.

What you need to have:

• Proven experience as an executive or administrative assistant.

• Excellent verbal and written communication skills.

• Proficiency in Google Workspace is highly preferred. Experience in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) is helpful.

• Strong organizational and time-management skills.

• Ability to work independently with minimal supervision.

• Discretion and professionalism in handling confidential information.

Visa Sponsorship:

You must currently possess valid and unrestricted U.S. work authorization to be considered for this role. Individuals with temporary visas including, but not limited to, F-1 (OPT, CPT, STEM), H-1B, H-2, or TN, or any candidate requiring sponsorship, now or in the future, will not be considered for this role. 

Salary Range

These pay ranges apply to employees in Sunnyvale, California. Pay ranges for employees in other states may differ.

It is unlawful to discriminate against a prospective employee due to the individual's status as a veteran.

Thank you for considering employment with Fiserv.  Please:

• Apply using your legal name
• Complete the step-by-step profile and attach your resume (either is acceptable, both are preferable).

Our commitment to Equal Opportunity:

Fiserv is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, protected veteran status, or any other category protected by law. 

If you have a disability and require a reasonable accommodation in completing a job application or otherwise participating in the overall hiring process, please contact [email protected]. Please note our AskHR representatives do not have visibility to your application status. Current associates who require a workplace accommodation should refer to Fiserv’s Disability Accommodation Policy for additional information.

Note to agencies:

Fiserv does not accept resume submissions from agencies outside of existing agreements. Please do not send resumes to Fiserv associates. Fiserv is not responsible for any fees associated with unsolicited resume submissions.

Warning about fake job posts:

Please be aware of fraudulent job postings that are not affiliated with Fiserv. Fraudulent job postings may be used by cyber criminals to target your personally identifiable information and/or to steal money or financial information. Any communications from a Fiserv representative will come from a legitimate Fiserv email address.