Job Posting Title
Administrative AssistantAgency
306 PARDON AND PAROLE BOARDSupervisory Organization
Pardon and Parole BoardJob Posting End Date
Refer to the date listed at the top of this posting, if available. Continuous if date is blank.
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full timeJob Type
RegularCompensation
Job Description
Basic PurposePositions in this job family are assigned responsibilities for providing administrative support to program areas and support functions or serve
as an assistant to or provide administrative support to an administrator or an official. This may include responsibility for the administration of
an agency program providing services to agency customers, maintaining various records, preparing correspondence, presentations, reports,
or other materials; or performing or overseeing administrative operational functions such as bookkeeping or accounting, human resources,
purchasing, contracts, or similar tasks.
Typical Functions
The functions performed in this job family will vary by level, unit and organization, but may include the following:
• Participates in projects as team member or team leader
• Develops and implements special procedures
• Initiates correspondence requiring knowledge of agency or program procedures and policies
• Develops and maintains confidential or complex files
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws
Administers, prepares, or oversees administrative operational functions, such as preparing invoices and payments of claims,
requisitions, purchase orders, bookkeeping or accounting, and other fiscal duties
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations
• Coordinates activities with internal and external customers
• Establishes educational and/or training programs
• Interviews callers, arranges appointments, and performs other office tasks and duties
Utilizes advanced technological equipment and data processing equipment to provide requested information to internal and
external customers; reviews coded and uncoded source documents; edits documents and reports; examines and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and
resolves discrepancies and refers complex discrepancies to appropriate staff.
• Trains or mentor's other staff.
Supervises subordinate staff. This includes supervising an administrative, clerical or technical clerical unit or staff responsible
for performing a variety of duties.
Level Descriptor
Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and
the responsibility assigned for the supervision of others.
At this level employees are assigned routine duties and responsibilities. Employees will coordinate internal and external activities of the
organization or program, respond to routine inquiries in both written and oral form, perform routine fiscal duties, and complete routine
customer service requests from internal and external customers.
Knowledge, Skills, Abilities and Competencies
Knowledge, Skills, and Abilities required at this level include knowledge of spelling, punctuation, and business English; business
mathematics; of modern office methods and procedures; the maintenance of complex records; and the major policies and procedures
governing assigned programs.
Ability is required to establish and maintain effective working relationships with others; perform confidential work and maintain confidentiality;
interpret and complete routine matters according to agency policies and procedures; and follow oral and written instructions.
Education and Experience
Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative,
secretarial, or general office work; or an equivalent combination of education and experience.
Special Requirements
Some agencies may require frequent job-related travel for certain positions.
Some agencies may require typing or keyboarding at a rate of 50 words per minute from printed copy.
Some agencies may require a specific bachelor’s degree or college hours.
Some agencies may prefer a candidate with a specific bachelor’s degree or college hours.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.
If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:
Agency Contact
Skills Required
- One year experience typing and transcribing medical reports from dictating equipment, or completion of a medical transcription course substituting six months experience
- Knowledge of medical terminology
- Knowledge of grammar, punctuation, and spelling
- Familiarity with dictating and word processing equipment
- Knowledge of clerical office procedures and report/letter writing
- Typing skill
- Ability to follow instructions, organize work, and maintain effective working relationships
What We Do
Services that help Oklahoman's with disabilities find employment and independence.
