Administrative Assistant, Vietnam (Temp)

Your Responsibilities:

• Support monthly vendor billing processes, including collecting invoices, checking accuracy, tracking payment status, and following up with vendors when needed.
• Assist in reviewing and organizing new and existing contract terms, ensuring proper documentation and compliance with agreed conditions.
• Handle office-related purchasing and offsite shopping, including stationery, pantry items, and other operational supplies.
• Maintain and organize paperwork, records, and filing systems (both digital and physical).
• Assist the Administrative Lead – Asia in managing administrative matters for all offices in Vietnam.
• Communicate with vendors and internal staff regarding invoices, contracts, deliveries, and administrative requests.
• Support basic expense tracking and documentation for administrative and finance-related purposes.
• Ensure administrative tasks and documentation are completed accurately and on time.
• Provide general administrative support to ensure smooth office operations.
• Other duties as assigned.  

Your Qualifications:

• At least 1 year of experience in an administrative, paperwork, or office support role; a finance or accounting background is a plus.
• Familiar with paperwork, documentation, and invoice processing.
• Strong attention to detail, especially when handling invoices, contracts, and records.
• Ability to adapt quickly to a new working environment and learn tasks efficiently.
• Good communication skills, with the ability to work with vendors and internal staff.
• Organized, responsible, and capable of managing multiple tasks.
• Basic proficiency in Microsoft Office (Excel, Word, Outlook).
• A proactive attitude with a willingness to learn and support the team.