Administrative Assistant - Travel & Booking Arrangements

Posted 6 Hours Ago
Be an Early Applicant
Corona, CA
Junior
Automotive • Design
The Role
The Administrative Assistant is responsible for coordinating all travel arrangements, including booking flights, hotels, and car rentals. The role involves providing support to team members, managing scheduling conflicts, handling communications regarding travel, and maintaining financial records for travelers.
Summary Generated by Built In

Company Description

Applus+ IDIADA is a global partner to the automotive industry, supporting its clients in their product development activities by providing design, engineering, testing and homologation services. As a TOP Employer certified company, we have a large team of more than 3000 professionals drawn from over 22 countries, as well as an international network of subsidiaries and branch offices in 25 countries which ensures that our clients get customized, added-value solutions. IDIADA offers you the opportunity to develop a career in one of the worldwide leading automotive engineering companies.

At Applus IDIADA we are looking for talent to help us shaping the mobility of tomorrow with safer, more efficient, and sustainable vehicles. With presence in 22 countries, we offer job positions around the world and internal / transversal mobility within the company. The automotive sector is currently living a moment of deep technological change. At IDIADA, we focus on constant innovation to adapt our services’ portfolio to an ever-changing environment. Therefore, as part of our team, we expect you to be dynamic and eager to learn and grow with us.

If you want an opportunity to challenge yourself and enhance your technical skills, to work in a thriving environment and to work alongside world-leading experts, then apply for one of our vacancies.


Job Description

In this position you will be responsible for all the booking and travel arrangements for the company. The Administrative Assistant will report to the department manager.

The position can be based out of Corona, CA or Adelanto, CA.

Responsibilities:

  • Provide prompt support to all team members.
  • Responsible for sourcing flights, hotels, car rentals, and other accommodations as needed and based on schedules and costs. 
  • Issue credit card authorizations.
  • Resolve scheduling conflicts (problems, complaints, refunds) and other issues as they come up.
  • Handle calls and emails from traveling team and drivers.
  • Proactively provide feedback for purchasing requests to team members.
  • Positive and professional attitude
  • Help resolve administrative problems.
  • Consult with finance team for payments received.
  • Book and/or upload trip expenses or other documents into the system.
  • Maintain financial records for each traveler.

(Note: These tasks are not intended to be all-inclusive. You may perform other related duties as required to meet the ongoing needs of the company).

Essential Job Functions:

  • Follow all company policies and procedures.
  • Must be able to stand, bend, kneel, sit for lengthy periods and use hands for various functions such as typing and using various hand tools.
  • Must be able to work from hand-written data sheets and memos.
  • May require heavy lifting at times.
  • Maintain a clean office area and work environment.
  • Must be able to stand and crouch for filing purposes.

Qualifications

Knowledge Required:

  • Knowledge of computers, printers & related peripherals.
  • Knowledge and understanding of test reporting.
  • Knowledge and understanding of various computer software, to include but not limited to, WORD and EXCEL.

Experience and Education:

  • Minimum of a high school diploma, two (2) year college degree or technical school preferred.
  • Minimum of two (2) years work experience as a secretary, administrative assistant, etc.
  • A combination of experience and/or education is acceptable.

Additional Information

APPLUS IDIADA is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate based on race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Job Type: Full-time

Benefits:

  • Health Insurance (100% Premium costs paid by Company)
  • Voluntary Dental insurance
  • Voluntary Life insurance
  • Voluntary Vision Insurance
  • Paid time off
  • Simple IRA Plan (3% Company Match)

Schedule:

  • Monday to Friday

Applus IDIADA is committed to diversity and inclusion. We don’t put limits on you, so don’t put limits on yourself either. There is a place for everyone.

Top Skills

Excel
Word
The Company
Redwood City, California
12 Employees
On-site Workplace
Year Founded: 2013

What We Do

Applus+ IDIADA is a global partner to the automotive industry, supporting its clients in their product development activities by providing design, engineering, testing and homologation services. We have a large team of more than 2500 professionals drawn from over 28 countries, as well as an international network of subsidiaries and branch offices in 25 countries which ensures that our clients get customized, added-value solutions. IDIADA offers you the opportunity to develop a career in one of the worldwide leading automotive engineering companies. If you want an opportunity to challenge yourself and enhance your technical skills, to work in a thriving environment and to work alongside world-leading experts, then apply for one of our vacancies. Engineering services: comprehensive design, engineering and validation capabilities for vehicle development projects: CAD, CAE and testing of all major vehicle functionalities. Proving grounds: the most comprehensive proving grounds in Europe and Asia, located in Spain and China. Both grounds offer excellent customer support and facilities that provide the highest standards of safety and confidentiality. Homologation services in accordance with all European EC and ECE Regulations. We are also accredited for Australia, Europe, Japan, Taiwan, Malaysia and give consultancy to other countries and regions such as South America (including Brazil), China, Russia, Middle East, Gulf Countries, ASEAN, USA, Canada, among others

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