Administrative Assistant – TO16

Overview:

The Administrative Assistant performs diverse administrative tasks in support of the worksite. This position provides administrative support in the day-to-day operations of the worksite.

Primary Responsibilities:

• Provides logistical and general support in the performance of diverse administrative tasks.
• Serves as the primary point of contact at the front desk for callers and visitors. 
• Prepares and/or edits charts, spreadsheets, memos and other general office documents and material as required.
• Answers and routes phone calls.
• Assists with the analysis of data to identify and resolve issues.
• Attend meetings and captures and distributes minutes derived from the meetings.
• Prepares and/or edits standard operating procedures.
• Processes incoming and outgoing correspondence (i.e., mail, packages) per procedure.
• Composes routine and non-routine business documents.
• Performs administrative support functions such as filing and general clerical functions.
• Schedules meetings and events utilizing Outlook Calendar.
• Arranges and prepares for meetings and events; set up conference rooms, teleconference lines, and supporting documentation.
• Prepare agendas, presentation materials, meeting requests and meeting minutes. 
• Answer and screen incoming calls and direct calls as appropriate. 
• Prepare meeting agendas, presentation materials, meeting requests, and meeting minutes. 
• Compile input for and draft/organize a variety of reports. 
• Provide expertise in measuring and assessing metrics to inform strategy. 
• Ensure effective document management. 
• Provides project support and other administrative support as required.
• Performs special assignments upon request.

Supervisory Responsibilities: 

• Supervisory responsibilities are not anticipated.

Education and/or Experience:

• Must possess a high school diploma
• Associate’s degree preferred
• Five (5) years of progressively responsible administrative experience

Knowledge, Skills, and Abilities:

• Must possess an intermediate knowledge of and experience with office and administrative functions, practices and procedures.
• Must be highly organized with attention to detail.
• Must possess excellent command of the English language.
• Must have excellent oral and written communication skills in order to interface with personnel at all levels.
• Must have an intermediate knowledge of and experience with word processing, databases and spreadsheets and be able to operate office equipment (PCs, faxes, phones, copying machines, etc.). Applicants must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint). Solid Excel experience is a must.
• Applicants must demonstrate thorough knowledge of Microsoft applications (MS Word, PowerPoint). Excel experience is a must.
• Ability to handle multiple tasks simultaneously.
• Ability to communicate effectively orally and in writing. Knowledge required.
• Skills with specific tools, software, equipment, skills that are required.
• Abilities to understand spoken direction, abilities to read directions, ability to work as a team-player, ability to multi-task.

Certificates, Licenses, Registrations: 

• Valid Driver’s License.

Security Clearance: 

• N/A.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds. 

Work Environment:

General office environment. Some travel both domestically and internationally required based on business demands.

Olgoonik is an Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.