Administrative Assistant Specialist

Posted 4 Days Ago
Be an Early Applicant
Coral Gables, FL, USA
In-Office
Entry level
Food
The Role
Provides administrative support to upper management by managing calendars, greeting guests, handling mail, arranging travel, processing invoices and payment requests, reconciling AMEX bills, verifying rent payments, researching payment issues, and completing ad hoc projects. Supports other administrative functions as needed, requiring strong organization, communication, confidentiality, attention to detail, and proficiency with Microsoft Office and AI tools.
Summary Generated by Built In
Benefits We Offer Include:
  • Medical, Dental & Vision Insurance
  • 401(k) with company match
  • Employer‑paid life & disability insurance
  • Flexible Spending Accounts (FSA)
  • Paid Time Off (PTO)
  • 7 Company Paid Holidays
  • 24/7 Telemedicine & Employee Assistance Program
  • Optional voluntary benefits (legal, accident, identity protection)
  • Eligibility on the first of the month following your hire date
Purpose of Position:

This position will be responsible for support and to perform daily administrative functions for upper management.

Accountabilities:

  • Make appointments, maintain and update daily or as required, their calendars.
  • Greet and assist guests visiting.
  • Receive and distribute mail.
  • Assist with travel arrangements and expenses.
  • Review, code and submit invoices or enter payment requests in FreshLink as needed.
  • Reconcile the monthly AMEX bills, obtain back-up, approvals, code and submit for processing.
  • Review and confirm the monthly recurring rent register to ensure all rent payments are correct.
  • Research and reconcile invoice payments as required.
  • Ad-hoc projects.
  • Support all areas as needed in the absence of the Sr. Analyst, Executive Assistant.

Minimum Skills Required:

  • 2-year college degree, from an accredited institution, and/or equivalent work experience in a related field.
  • Expert knowledge of Microsoft Office programs (i.e. Word, Excel, Outlook, Power Point, etc.) and AI tools.
  • Must be able to work in a fast-paced, detail-oriented and confidential environment.
  • Strong communication abilities, including speaking, writing and active listening.
  • Effective organizational and time management skills, prioritization, multitasking and planning with keen attention to detail.
  • Great customer service skills, including a personable and positive attitude.
  • Problem-solving and critical thinking abilities.

Preferred but not Essential:

  • Oracle application financials and related modules.


***Please note: This position does not qualify for relocation expenses. ***

Fresh Del Monte Produce Inc. is a global leader in the production, distribution, and marketing of fresh and fresh-cut fruits and vegetables. Our diverse product portfolio also includes prepared fruits and vegetables, juices, beverages, snacks, and desserts—available in over 80 countries worldwide. With operations spanning more than 35 countries, we’ve proudly been nourishing families for over 135 years.

We are committed to maintaining a drug-free workplace and are proud to be an Equal Opportunity Employer. Fresh Del Monte and its affiliates do not discriminate based on race, color, religion, national origin, age, disability, gender, veteran status, or any other characteristic protected by applicable law. We also participate in E-Verify* where applicable, to ensure employment authorization eligibility. Driven by our core values—Excellence, Care, Passion, Trust, and Creativity—we invite you to explore our career opportunities and join our FRESH team.

Skills Required

  • Two-year college degree from an accredited institution or equivalent related work experience
  • Expert knowledge of Microsoft Office programs, including Word, Excel, Outlook, and PowerPoint
  • Knowledge of AI tools
  • Ability to work in a fast-paced, detail-oriented, confidential environment
  • Strong verbal, written, and active listening communication skills
  • Effective organizational, time management, prioritization, multitasking, and planning skills
  • Keen attention to detail
  • Strong customer service skills and a personable, positive attitude
  • Problem-solving and critical thinking abilities
  • Experience with Oracle application financials and related modules

Del Monte Corporation Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Del Monte Corporation and has not been reviewed or approved by Del Monte Corporation.

  • Wellbeing & Lifestyle Benefits — Perks and benefits are viewed relatively well, and the company highlights programs that support employee well-being and workplace safety. Feedback suggests these offerings contribute to a generally favorable view of the benefits package compared with other aspects of compensation.
  • Healthcare Strength — Health and safety programs are reported to cover all team members, with some operations offering access to health services. These provisions help anchor the overall benefits experience even when other compensation elements feel less competitive.

Del Monte Corporation Insights

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The Company
HQ: Coral Gables, Florida
4,319 Employees

What We Do

At Del Monte Corporation, we are dedicated to bringing quality, wholesome products to consumers around the world. We pride ourselves on being a symbol of product innovation, quality, freshness, and reliability for over 135 years. We are a leading global producer, marketer, and distributor of high-quality fresh, fresh-cut, and prepared fruit and vegetables, with products sold in more than 90 countries worldwide. The company also operates a growing global platform across fresh, refrigerated, and shelf-stable food categories. Del Monte markets its products worldwide under the DEL MONTE® brand.

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