Administrative Assistant-SHS

The SHS Administrative Assistant supports the operations and function of the School of Health Sciences. More specifically, the position will support the office of the Dean for Health Sciences. 

Duties and Responsibilities:

• Comply with all rules, policies, and procedures as established by Emory & Henry University and the School of Health Sciences;
• Work efficiently and effectively in the use of standard office equipment and/or practices, including but not limited to: copier, phone system, general computer software (Word, Excel, Adobe Acrobat. Google, etc.) and University specific software; 
• Assist with management of SHS Budgets, including entry and tracking of invoices in the University’s Financial Management System;
• Prepare agendas, make travel arrangements, and maintain calendars for the Interim Dean of Health Sciences;
• Identify opportunities for cost savings, better efficiency, or other improvements; recommend and implement policy or process changes as appropriate; 
• Screen incoming calls and correspondence and respond independently when possible;
• Facilitate the scheduling of events or conferences held on the Health Science Campus;
• Direct preparation of records, such as agendas, notices, minutes, and resolutions for SHS meetings;
• Prepare confidential correspondence, reports, and other documents;
• Operate personal computer and software, including the ability to create and manage databases, spreadsheets, tables, digital signage, and external report formats; 
• Monitor and insure the appropriate use of photocopy and fax machines;
• Serve as the point of contact for reporting building and/or campus maintenance and repair needs to the Facilities and Housekeeping departments; 
• Input and manage the card swipe building access data for faculty, staff, and students;
• Maintain office supplies that are necessary for the Dean’s Office; 
• Maintain a professional work environment; 
• Perform other duties as assigned. 

Required Education and Experience

• Associates degree and related work experience preferred;
• Previous experience working in a professional office or educational setting preferred;
• Excellent written and verbal communication skills;
• Excellent organizational skills and attention to detail;
• Excellent time management skills with a proven ability to meet deadlines;
• Ability to maintain confidentiality;
• Ability to function independently in a fast-paced, occasionally stressful environment; 
• Proficient with Microsoft Office Suite, Google, and Adobe Acrobat. 

Working and Environment Conditions:

• The work environment characteristics for this position are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position has no specific working conditions; the work environment is typical of that of a small college with a focus on health science education. Occasional evening and weekend work is required (e.g. commencement). 
• The physical demands for this position are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position involves prolonged periods sitting at a desk and working a computer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position requires minor lifting activities related to the management of office supplies. 

Supervisory Responsibility:

• This job typically has no supervisory responsibilities