The Role
Provide administrative and secretarial support to the Dean and Division of Science and Mathematics: scheduling, correspondence, meeting coordination and minutes, records management, academic operations support, budget and purchasing assistance, supervise work‑study, serve as building safety liaison, and coordinate facilities work orders.
Summary Generated by Built In
Occupational Summary
Provide comprehensive administrative and secretarial support to the Dean of Arts and Sciences and to the Division of Science and Mathematics. This full‑time, non‑exempt role plays a key part in supporting academic leadership, coordinating division operations, and ensuring smooth daily functioning across offices and facilities within the School of Arts and Sciences.What You’ll Do
Provide comprehensive administrative and secretarial support to the Dean of Arts and Sciences and to the Division of Science and Mathematics. This full‑time, non‑exempt role plays a key part in supporting academic leadership, coordinating division operations, and ensuring smooth daily functioning across offices and facilities within the School of Arts and Sciences.What You’ll Do
- Provide primary administrative support to the Dean of Arts and Sciences and the Division of Science and Mathematics, including scheduling, correspondence, meeting coordination, and file management.
- Prepare and distribute meeting agendas, record minutes, and maintain official school and division records.
- Support academic operations by maintaining syllabi and final exam files, creating administrative documents, and coordinating with the Registrar and Admissions offices.
- Assist division leadership with monitoring budgets, ordering instructional supplies, tracking expenditures, and coordinating purchasing.
- Supervise work‑study students, including timesheet coordination and maintaining salary expenditure records.
- Serve as Building Captain for the Bishop Gerber Science Center, acting as the safety liaison and point of contact for emergency response procedures and drills.
- Initiate and track facilities and maintenance work orders for the Bishop Gerber Science Center.
- Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities.
- Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
- Proficiency in Microsoft Office and Microsoft Teams.
- Minimum of one year of office or administrative experience.
- High school diploma required; associate or bachelor’s degree preferred.
- Must be legally authorized to work in the United States.
- Preferred experience supporting science‑related academic or professional environments.
- Medical, Dental, and Vision Insurance
- 403(b) Retirement Plan
- Paid Time Off (PTO) and approximately 20 paid holidays/breaks
- Tuition Waiver for employee, spouse, and eligible dependents after one year of employment
- Additional benefits to support your health, financial security, and work‑life balance
Skills Required
- Excellent organizational skills and ability to manage multiple priorities
- Ability to maintain confidentiality and exercise sound judgment
- Proficiency in Microsoft Office and Microsoft Teams
- Minimum of one year of office or administrative experience
- High school diploma
- Associate or bachelor's degree
- Must be legally authorized to work in the United States
- Preferred experience supporting science‑related academic or professional environments
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The Company
What We Do
Newman University is a private Catholic higher education institution located in Wichita, Kansas. Founded in 1933 by the Adorers of the Blood of Christ, the university is a student-centered institution offering interactive teaching and a diverse range of undergraduate and graduate programs. It focuses on developing professional leadership and intelligence to advance the common good of individuals, businesses, and the surrounding community.
