Administrative Assistant to Product Development and Operations, India (Contract)

What Is the Role of an Executive Assistant to MD?

• Calendar Management: Effectively managing the Product Development Team’s schedule, including arranging appointments, meetings, and travel plans. This involves coordinating with internal and external stakeholders to ensure optimal use of the Product Development Team’s time.
• Communication Handling: Acting as a primary point of contact between the Product Development Team’s and internal/external parties. This includes screening and managing emails, calls, and other forms of communication, responding on behalf of the Product Development Team’s when necessary.
• Information Management: Handling confidential information with discretion and maintaining organized records. This may involve preparing reports, presentations, and documentation for the Product Development Team’s.
• Meeting Coordination: Planning and organizing meetings, including preparing agendas, taking minutes, and ensuring follow-up actions are communicated and executed.
• Travel Arrangements: Coordinating domestic and international travel logistics for the Product Development Team’s, including transportation, accommodation, and itinerary planning.
• Project Support: Assisting the Product Development Team’s in various projects by conducting research, compiling data, and providing administrative support to ensure project milestones are met.
• Relationship Management: Building and maintaining positive relationships with key stakeholders, both internally and externally. This involves effective communication and representing the Product Development Team’s professionally.
• Problem Solving: Addressing day-to-day challenges and solving problems independently or by consulting with the Product Development Team’s when necessary.
• Event Planning: Organizing and coordinating company events, conferences, or other functions that involve the Product Development Team’s participation.

Objectives of this role

• Support the India MD primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld

Required skills and qualifications

• 4+ years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

About Guidewire

Guidewire is the platform P&C insurers trust to engage, innovate, and grow efficiently. We combine digital, core, analytics, and AI to deliver our platform as a cloud service. More than 540+ insurers in 40 countries, from new ventures to the largest and most complex in the world, run on Guidewire.

As a partner to our customers, we continually evolve to enable their success. We are proud of our unparalleled implementation track record with 1600+ successful projects, supported by the largest R&D team and partner ecosystem in the industry. Our Marketplace provides hundreds of applications that accelerate integration, localization, and innovation.

For more information, please visit www.guidewire.com and follow us on Twitter: @Guidewire_PandC.

Guidewire Software, Inc. is proud to be an equal opportunity and affirmative action employer. We are committed to an inclusive workplace, and believe that a diversity of perspectives, abilities, and cultures is a key to our success. Qualified applicants will receive consideration without regard to race, color, ancestry, religion, sex, national origin, citizenship, marital status, age, sexual orientation, gender identity, gender expression, veteran status, or disability. All offers are contingent upon passing a criminal history and other background checks where it's applicable to the position.

Disability Accommodations and Guidewire’s Appeals Process. Guidewire provides accommodations to the hiring process to create a fair opportunity for candidates with disabilities to contend for open positions. Accommodation requests should be directed to [email protected]. If things do not go as hoped, we invite you to use our appeals process. Guidewire promises to independently review any denied accommodation and any decision not to offer you the position. The appeals process is the same in either case. Within five business days of receiving a notice of denial of an accommodation, or receiving a notice of your non-selection for a vacancy, e-mail [email protected] to make an appeal. Guidewire will assign a new decision-maker to review the request and/or hiring decision, who will then notify you in writing of a decision within 10 business days.