Administrative Assistant - Pathology

POSITION PURPOSE

The Pathology Administrative Assistant performs clerical and administrative duties including producing pathology reports and correspondence, communicating with other Trinity Health Ministries and outside institutions, providing continuation of patient care through send out testing and transfer of materials, and other Pathology Office duties as assigned. The administrative assistant provides continuous support and assistance to all pathologists, laboratory administrators, and the Anatomic Pathology manager.

SUMMARY

Under the general supervision of the assigned Section Manager, the Administrative Assistant II in the Anatomic Pathology department is responsible for duties such as producing pathology reports and obtaining pathology material for send out testing, preparing material for tumor board assignments, maintaining professional correspondence and communication between other Trinity Health Ministries and outside institutions, continuation of patient care through additional testing and outside consultations, and other pathology office duties as assigned.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Responsible for daily assigned duties that are required to produce pathology materials for consultants, tumor board, legal matters, patient/physician requests, etc.
• Responsible for maintenance of records for such requests.
• Handles all legal requests including maintaining logs and materials for future send-out.
• Responsible for correspondence including telephone calls, paging set up, email assistance, reading incoming correspondence (i.e., reports, consultations, etc.), and screening items that can be routinely handled vs. need special attention.
• Coordinate assigned pathologist events when applicable (tumor board, meetings, conferences, etc.) including scheduling, preparing agendas, providing necessary pathology materials, and any follow up activities. 
• Responsible for correspondence between pathology office staff, patients/clients, and pathologists/lab administrators, including telephone calls, paging set-up, reading incoming correspondence (reports, consultations, etc.) and screening items that can be handled routinely versus requiring special attention.

REQUIRED EDUCATION, EXPERIENCE

• High school diploma or GED equivalent. Basic knowledge of medical and pathology terminology.
• Two to three years progressively more responsible secretarial, clerical work experience in a healthcare environment. Two to three years pathology transcription experience preferred.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.