Administrative Assistant - Operations Leadership

Help at Home is the leading national provider of in-home personal care services, where our mission is to enable individuals to live with independence and dignity at home. Our team supports 66,000 clients monthly with the help of 49,000 compassionate caregivers across 12 states. We’re focused on serving people and the communities we are part of.

Job Summary:

Help at Home is seeking a detail-oriented and proactive Administrative Assistant to support five operations leaders in their day-to-day activities. This role requires exceptional organizational skills, the ability to manage multiple priorities, and a strong sense of responsibility. The Administrative Assistant will be responsible for managing expenses, coordinating calendars, planning and organizing meetings and events, and performing other tasks as assigned.
 

This is a REMOTE role.

As a key member of the team:

• You are flexible and can embrace change
• You value progress over perfection
• You care about your work, the team you’re on, and the people we are helping
• You make it a priority to get to know the people around you – build relationships with your colleagues and business partners
• You say what needs to be said, while considering how it’ll affect culture and output
• Hold others to a high standard

 Essential Duties and Responsibilities:

• Calendar Management: Coordinate and manage the calendars of five operations leaders, scheduling meetings, appointments, and travel arrangements to ensure efficient time management.
• Expense Management: Track and process expense reports, ensuring timely and accurate submissions in accordance with company policies.
• Meeting & Event Planning: Organize and coordinate meetings, including preparing agendas, managing logistics, and following up on action items.
• Communication & Correspondence: Draft, review, and manage communications, including emails, memos, and reports, ensuring clarity and professionalism.
• Project Support: Provide support for special projects and initiatives as directed by the operations leaders, contributing to the successful execution of company goals.
• Performs other job-related duties as assigned.

This description reflects assignment of essential functions, management may assign or reassign duties and responsibilities to this job at any time that are not listed above.
 

Required Skills/Abilities:
 

• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently with minimal supervision.
• High level of discretion and confidentiality.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and manage time effectively.

Education and Experience:

• High School Diploma or GED required.
• Prior office experience is preferred, including experience with organizing information and working with databases.

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