Administrative Assistant - Marketing (6 month contract)

The Marketing Administrator role is a 6 month maternity cover contract, office based 5 days per week at our Windsor office in Berkshire.

The Marketing Administrator will provide direct PA support to the Director of Marketing and assistance to the marketing team.  Providing support for the activities involved in the implementation of marketing programmes, campaigns, events, PR and seminars. Strong communication and organisational skills are essential, together with experience in an Administrative support role.

Responsibilities: 

• Diary management for UK Marketing Director, organise meetings internal and external.
• Collate the UK Marketing Director's expenses on a monthly basis.
• Make travel and accommodation arrangements for the UK Marketing Director, adhering to InterSystems travel policy and procedures
• Document meetings as requested
• Categorise emails in the UK Marketing Director’s inbox to help with prioritisation
• Ensure discretion regarding access to email inbox, voicemails and sensitive documents
• Assist Marketing Director and Marketing Programme Managers in the execution of marketing programmes, campaigns, and public relations activities
• Ensure all collateral is up-to-date and that there are enough copies in stock to supply events, arrange re-printing and localisation as needed and circulate to sales and marketing; update intranets with locally generated material
• Responsible for the preparation and shipping of marketing material and equipment needed for events, liaise with storage warehouse to ensure accuracy of stocks, and local stock is tidy
• Attendance at events (occasionally overseas) may be required
• Provide direct and hands-on support running the UK annual events and take ownership of designated areas
• Maintain marketing schedules and calendars (on SharePoint, Quickfold, etc)
• Prepare the Monthly Marketing Report for the team to update each month and ensure the team completes it on time

Experience:

• Customer and vendor relations experience
• Advanced knowledge of MS Office: Word, Excel, PowerPoint, Outlook
• 2 years related experience

As an equal opportunities employer, InterSystems does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership.

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join our organisation.