Administrative Assistant (INJ)

Intro/Program Description: This position is a part of the Innovation and Justice Division (INJ). This division is responsible for forward-looking developments that build our institutional capacity and improve our impact by fostering learning and leadership throughout the organization and among participants and community members. This position is a key addition and has a primary role in fostering alignment between the vision of varied leaders within Goddard Riverside and the vision for the larger institution.

Purpose of Position: This is a new position designed to strengthen the connections among programs at Goddard Riverside, support the INJ department including #DegreesNYC by keeping projects and activities on schedule and managing the logistics of key activities. Primary responsibilities including organizing an annual staff BBQ and holiday party for several hundred staff members.

Schedule: Monday-Friday, 10am-6pm, some early mornings, evenings and weekends required

Salary Range: $45,000-$50,000

Candidates must have the required qualifications to be considered for the position. The salary offer will be based on the candidate’s number of years experience in the exact or comparable position and additional preferred qualifications will be taken into account.

Roles, Responsibilities and Essential Duties

• Project management: keeping a group on track to plan events and activities; ordering of equipment, refreshments and supplies for events
• Scheduling of meetings for Degrees and agency-wide, staff to attend advocacy days and events, etc
• Management of web-based systems and apps eg Monday.com, Constant Contact, Eventbrite
• Preparation of fiscal forms
• Taking notes in meetings
• Keeping people on track with projects
• Follow up with people to engage in events
• Follow up with programs to collect data as needed
• Ordering signage and materials for campaigns such as Get Out The Vote and voter registration, know your rights cards, Census outreach
• Serve as one of the administrators for Goddard’s Findhelp web-based system for internal and external referrals
• Maintain departmental records
• Attend coalition and partnership meetings as needed and track who is attending
• Supporting community usage of Goddard spaces by welcoming and hosting selected meetings that are relevant to INJ goals; coordinate with facilities and technology teams to ensure smooth functioning

Qualifications/Educational Requirements

• High school diploma or equivalent; some college preferred
• Ability to process information rapidly
• Comfortable with web-based systems
• Willing to learn

Skills, Knowledge and Abilities

• Project Management
• Relationship Building
• Organized
• Ability to listen and hear
• Mission alignment
• Able to take clear notes in meetings
• Appropriately assertive to ensure is understanding meeting content while note taking
• Strong communication skills
• Communication and collaboration – this is an inter-departmental position that will be bringing people together and engaging them in activities
• Commitment to social justice
• Time management skills

Computer Skills:

• Knowledge of Microsoft Office programs

Physical Requirements

• Able to travel among sites and to meetings

Work Environment

• Office and community centers

We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations.

Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law.

The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job related task other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.