University of Southern California

Administrative Assistant II

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University Park, CA

In-Office

26-33 Hourly

Edtech

The Role

The USC Dana and David Dornsife College of Letters, Arts, and Sciences is the largest and oldest of the USC schools and serves as the academic core of the university. USC Dornsife advances knowledge and offers instruction across the humanities, social sciences, and natural sciences.

The USC Dana and David Dornsife College of Letters, Arts, and Sciences is seeking a full-time Administrative Assistant II to provide administrative and academic support to multiple departments within the Dornsife Academic Service Hub for the Humanities.

Job Accountabilities:

Performs varied administrative and general office duties in support of academic departments. Duties include, but are not limited to:

Perform varied administrative and general office duties for academic departments
Coordinate schedules, meetings, and departmental events
Prepare and maintain correspondence, reports, and records
Screen and prioritize incoming calls
Initiate and process budget and business transactions in accordance with USC policies and procedures (e.g., supplier invoices, internal service deliveries, honoraria, reimbursements, and procurement requests)
Provide information, guidance, and assistance to faculty, staff, students, and visitors
Assist with office operations, including document management and compliance with university procedures
Track and monitor assigned budget expenditures
Order office supplies for departmental offices and the academic service hub
Assist with maintaining office equipment and coordinating related purchases
Ensure confidentiality and control access to sensitive information
Manage student workers

Preferred Qualifications

Experience in a higher education or academic setting
Familiarity with USC administrative systems and procedures
Strong organizational, communication, and time-management skills
Proficiency with standard office software and systems
Ability to manage multiple priorities in a fast-paced environment
Demonstrated ability to work independently and collaboratively

Hourly range

The hourly rate range for this position is $25.73 - $32.83. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer alignment, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Required Documents and Additional Information:

Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.

Minimum Education: Bachelor's degree
Addtional Education Requirements Combined experience/education as substitute for minimum education
Minimum Experience: 3 years
Minimum Skills: Secretarial or specialized clerical and administrative experience.
Preferred Education: Bachelor's degree
Preferred Experience: 4 years

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.