Summary
Job Description:
PRN, Days - hours will be either: 430am-1230pm or 1130am-730pm.
Weekend requirement will be a minimum of 1 weekend in 6 weeks.
Holiday requirement will be 1 holiday from each Critical Staffing Clusters per PRN policy.
Job Summary
The Administrative Assistant II supports safe, efficient hospital operations by assisting leaders in monitoring staffing across the hospital, identifying current and anticipated coverage needs, and coordinating staffing adjustments with nursing leaders, House Managers, and the hospital command center. The role maintains accurate staffing, scheduling, attendance, LeanTaaS, and timekeeping practices while providing timely communication, reporting, and administrative support to Nursing Administration and assigned departments.
Key Responsibilities and Essential Functions
The following describes the general nature and level of work performed. It is not an exhaustive list. Duties may be adjusted or reassigned by leadership to meet operational, customer, employee, and patient-care needs.
- Hospital Staffing Monitoring and Advance Planning
- Daily Staffing Coordination and Float Pool Deployment Support
- Staffing Systems and Real-Time Data Accuracy
- Attendance, Call-in Documentation, and Timecard Maintenance
- Command Center Coordination and Administrative Support
Minimum Education, Experience, Training and Licensures Required
• Proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint preferred
• Knowledge of medical terminology preferred
• Experience in Symplr/API MyTime preferred
Skills Required
- Work PRN day shifts of either 4:30 AM–12:30 PM or 11:30 AM–7:30 PM
- Work at least one weekend every six weeks
- Work one holiday from each critical staffing cluster according to PRN policy
- Proficiency in Microsoft Excel, Microsoft Word, and Microsoft PowerPoint
- Knowledge of medical terminology
- Experience with Symplr and API MyTime
What We Do
Founded in 1924 in Louisville, Kentucky, Baptist Health is a full-spectrum health system dedicated to improving the health of the communities it serves. The Baptist Health family consists of nine hospitals, employed and independent physicians, and more than 400 points of care, including outpatient facilities, physician practices and services, urgent care clinics, outpatient diagnostic and surgery centers, home care, fitness centers, and occupational medicine and physical therapy clinics. Baptist Health’s eight owned hospitals include more than 2,300 licensed beds in Corbin, Elizabethtown, La Grange, Lexington, Louisville, Paducah, Richmond and New Albany, Indiana. Baptist Health also operates the 410-bed Baptist Health Deaconess Madisonville in Madisonville, Kentucky in a joint venture with Deaconess Health System based in Evansville, Indiana. Baptist Health employs more than 23,000 people in Kentucky and surrounding states. Baptist Health is the first health system in the U.S. to have all of its hospitals recognized by the American Nursing Credentialing Center with either a Magnet® or Pathway to Excellence® designation for nursing excellence. Baptist Health’s employed provider network, Baptist Health Medical Group, has nearly 1,500 providers, including more than 750 physicians and more than 740 advanced practice clinicians. Baptist Health’s physician network also includes more than 2,000 independent physicians. Learn more at BaptistHealth.com.
