The Role
Provides advanced administrative support to department leaders by managing calendars, coordinating meetings, preparing reports and correspondence, maintaining records, handling confidential information, communicating with stakeholders, conducting research, and supporting special projects.
Summary Generated by Built In
Job Summary
The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.
Essential Functions
The Administrative Assistant II provides advanced administrative support to department leaders and teams within the facility. This role performs complex clerical and organizational tasks, manages calendars, prepares reports, coordinates meetings, and ensures effective communication across departments. The Administrative Assistant II acts as a liaison between leaders and stakeholders, maintains records, and handles confidential information with professionalism and discretion.
Essential Functions
- Prepares complex correspondence, presentations, and reports with a high degree of accuracy and attention to detail.
- Manages multiple calendars, schedules meetings and appointments, and prepares agendas for departmental leaders.
- Coordinates and facilitates meetings, including arranging logistics, taking minutes, and ensuring follow-up on action items.
- Maintains and organizes electronic and physical filing systems for department documents, records, and reports.
- Acts as a point of contact for internal and external stakeholders, addressing inquiries and ensuring effective communication.
- Conducts research and compiles data for projects, presentations, or reports as needed.
- Supports special projects and initiatives by managing timelines, coordinating tasks, and providing administrative support.
- Performs other duties as assigned.
- Maintains regular and reliable attendance.
- Complies with all policies and standards.
- Associate Degree in Business Administration, Healthcare Administration, or a related field preferred
- 2-4 years of administrative or clerical experience required
- Experience in a healthcare or facility setting preferred
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Strong organizational and multitasking skills with a focus on detail and accuracy.
- Excellent verbal and written communication skills, including the ability to create professional documents and correspondence.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Strong interpersonal skills to interact with diverse teams and stakeholders at all levels.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Skills Required
- Associate degree in Business Administration, Healthcare Administration, or a related field
- 2-4 years of administrative or clerical experience
- Experience in a healthcare or facility setting
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
- Strong organizational and multitasking skills with attention to detail and accuracy
- Excellent verbal and written communication skills
- Ability to prioritize tasks and manage time effectively in a fast-paced environment
- Strong interpersonal skills for interacting with diverse teams and stakeholders
- Ability to maintain confidentiality and handle sensitive information discreetly
Community Health Systems Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Community Health Systems and has not been reviewed or approved by Community Health Systems.
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Healthcare Strength — Stated offerings include medical, dental, vision, and prescription coverage, alongside life and disability insurance. Coverage breadth is presented as a core part of the package across affiliated hospitals.
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Leave & Time Off Breadth — Paid time off for vacation, holidays, and illness is part of the package. Time-away benefits are included as a standard element across roles and facilities, subject to local terms.
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Wellbeing & Lifestyle Benefits — Tuition assistance, student-loan support, and license or certification reimbursement are emphasized, particularly for clinical roles. These programs can reduce education costs and support ongoing professional development.
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The Company
What We Do
Community Health Systems, Inc. is one of the nation’s leading operators of general acute care hospitals. The organization’s affiliates own, operate or lease more than 80 hospitals in 16 states with approximately 15,000 licensed beds. Affiliated hospitals are dedicated to providing quality healthcare for local residents and contribute to the economic development of their communities. Based on the unique needs of each community served, these hospitals offer a wide range of diagnostic, medical and surgical services in inpatient and outpatient settings.
