Administrative Assistant II, Commercial Operations, South Bend, IN

POSITION SUMMARY
Provides support to management to contribute to the overall efficient operation of the department.

ESSENTIAL REQUIREMENTS

• Records and maintains real property liens according to applicable county and state requirements and follows for clear title in accordance with the credit approval.
• Records and maintains collateral liens on titled collateral.
• Performs annual notification of potential buyers in order to maintain collateral perfection on crops/livestock.
• Processes lien releases in accordance with all collateral release policies, including logging and tracking status.  Researches and prepares all applicable documentation to effectuate the release of collateral. 
• Tracks for acknowledgement of life insurance assignments and follows up semi-annually to ensure the assignments remain in place.
• Completes assigned weekly and monthly reports in a timely and efficient manner.
• Works with lenders to obtain the needed items to clear documentation exceptions.
• Prepares and images loan files.  Indexes the imaged documents and ensures the accuracy of the customer information.
• Files all legal documents and ensures they are filed properly in the mail room.

• Coordinates the efficient operations of the department/region by maintaining confidential and general files, scheduling daily tasks and performing necessary clerical duties relevant to the assigned area.
• Completes assigned compliance training related to the position.
• Must understand all applicable laws and regulations that apply to the position and complies with the requirements.

• One (1) or more years of commercial or consumer loan experience preferred.
• Two (2) or more years of experience in an office environment preferred.
• Proficiency in MS Office software (ie., Excel, Word) is essential.
• Analytical and problem-solving skills with attention to detail.
• Ability to handle stressful situations with calmness and courtesy.
• Maintains good records and file management skills.
• Ability to handle multiple tasks and frequent interruptions.
• Ability to communicate effectively, both orally and in writing.

While performing the duties of this job, the employee is required to sit, stand and walk; use hands and fingers to operate keyboard and other office equipment; reach with hands and arms; and talk or hear. The employee is occasionally required to stoop or kneel. The employee may occasionally lift and/or move up to 10 pounds.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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