Administrative Assistant (HR Coordinator)

Job Description:

There’s never been a better time to join our team. The thousands of ESAB associates located around the world share a common set of goals and values that drive our success and unparalleled innovation in fabrication technology and specialty gas control equipment. At ESAB, we value and respect everyone’s uniqueness and know that our experiences as individuals strengthen our company. And we know that our ability to collaborate, transform, and empower one another is what makes us unstoppable.

With our culture of continuous improvement and innovation and our commitment to living our values, working at ESAB is a career experience like no other. We have more than 9,000 passionate associates in locations across six continents, and we empower our team members to shape the world we imagine every day.

If you have a strong desire to be part of a team that delivers cutting-edge innovations and solutions and positively impacts the community, please check out our career opportunities. We help serve a diverse range of industries such as healthcare, automotive, aerospace, renewable energy, robotics, shipbuilding, and so much more.

We’re looking for a highly organized Administrative Assistant/HR Coordinator to join our team. In this dynamic role you’ll take ownership of front office operations while supporting key HR and administrative functions.

This position is ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in delivering a high level of support.

• Responsibilities may include scheduling the occasional group team meetings, assisting with report preparation and/or presentations and other related duties.

• Liaison to IT function for site-based IT needs (versus individual needs), ensuring IT, AV and Telecom services available; troubleshooting, equipment ordering for new hires, etc.; learns and trains associates on how to use the technology on desk and in conference rooms

• Responsible for answering main phone line and redirecting calls as appropriate. Handles distribution of incoming mail and deliveries to site mailroom. Independently manage all front desk duties including, but not limited to greeting and assisting visitors, vendors, and staff; assign building access to contractors, visitors as needed

• Maintain the reception area, conference rooms, kitchens, and other office common areas, including the coordination of the installation, repair, and/or maintenance of office equipment, appliances, and other office facilities.

• Responsible for monitoring and maintaining supply inventories for the office, mail room, and pantry/kitchen including ordering, receiving, and organization. Coordinating all USPS/Courier mail, incoming and outgoing.

• Assist with meeting planning to include meeting room scheduling, A/V needs, and catering. May also coordinate ground transportation and other visitor arrangements as needed.

• Perform general secretarial, clerical, and administrative support, with tasks such as copying, printing (in-house/outsourcing), binding, filing, office equipment maintenance, office access management, visitor workspace arrangements, office directory

• Answer questions related to standard policies, hiring process, benefits, etc., and refer more complex questions to appropriate HR staff or management.

• Assist the recruitment process by opening requisitions, posting positions, scheduling interviews and organizing hiring events, and overseeing all pre-employment processes.

• Assist with recognition/awards/events.

• Assist with benefit administration, tracking and open enrollment.

• Establish credibility throughout the organization in order to be a trusted HR representative.

• Provide administrative support to VP, Sourcing and Supply Chain

• 3 years minimum experience as administrative assistant and/or office assistant

• High School Diploma required, professional administrative certification highly desirable

• Experience with Microsoft Office Suite, including Outlook/Scheduling; Power Point and Excel; online travel and expense reporting tools

• IT savvy and interest

• Ability to work independently, collaboratively, and multi-tasks well; has a positive, professional demeanor; willingness to learn

As an equal opportunity employer, we do not discriminate against any associate or applicant for employment because of sex, color, race, ethnicity, sexual orientation, gender identity, physical or mental disability, age, pregnancy (including childbirth, lactation, and related medical conditions), religion, military/veteran status, national origin, marital status, family or caregiver responsibilities, or any other characteristic or status protected by law.

Pay Range: