Administrative Assistant, French Country Management & Client Business

About this role

Business Unit Overview:
With offices located in France, Belgium and Luxembourg, the “FraBeLux” region is strategically important for BlackRock in EMEA, with large client relationships across Institutional and Wealth.  France, Belgium & Luxembourg region represents a 370-strong team covering a wide set of expertise including ETFs and Indexing, Active management, Real Estate, Private Debt, Sustainability and Technology through BlackRock Solutions and eFront.

The FraBeLux COO team is responsible for business management, strategy and analytics for the local countries client businesses. The team engage with the leaders of each client business to drive key initiatives and work closely with internal stakeholders, including Investments, Corporate Strategy, Finance, Marketing, and Sales to ensure consistent messaging and clear coordination of critical projects internally. Furthermore, the COO team is responsible for the operation and administration of the region, and for monitoring performance results, allocation of resources and implementing metrics-driven sales execution to manage our business.
Position Overview
The role of the Administrative Professional is to provide administrative support to members of the team in primarily Paris but also to the rest of the region. The essence of the Administrative Professional role is to ensure the smooth running of designated members of the team and of the Paris office. The Administrative Professional is one of the ‘constant factors’ at the Paris office.
The Administrative Professional will report to the FraBeLux COO.
Key responsibilities

• Manage the diaries for 2 Managing Directors as well as supporting the wider team.

• Coordinate and execute travel arrangements and process expenses.

• Scheduling of meetings with internal and external stakeholders and calendar management.

• Attending key governance meetings to support the country team in minuting meetings and tracking follow-up actions.

• Preparing agendas, materials and notes for management and staff meetings.

• Arranging events and other activities.

Act as back up to the Office Manager and Admin Business Partner supporting the Country Head:

• Ensure the office appears professional at all times.

• Organise post, taxis, couriers, office supplies.

• Invoice processing, oversight and follow up.

• Monitoring generic BlackRock email inboxes.

• Other tasks as required.

 Skills & Qualifications:

• Excellent verbal and written French and English skills.

• Administrative experience from a professional, high-tempo organisation.

• Quick learner, self-motivated and ability to work independently

• Strong attention to detail and still maintaining speed in execution

• Strong planning and time management skills in order to accomplish the tasks and meet tight deadlines

• Enjoys providing first class service

• Enjoys working in a global fast-paced, changing environment

• Enjoys being proactive

• Experience in the financial industry or consulting preferred, but not an absolute requirement.

• Strong interpersonal skills to work effectively with all levels and different cultures

• Good Microsoft Office skills (Windows, Outlook, PowerPoint, Excel)

Please apply with an English CV.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being.  Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock | Twitter: @blackrock | LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity Employer.  We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.