Administrative Assistant Finance Operations

Address: USA-NC-Salisbury-2085 Harrison Road
Store Code: Finance Operations (5133328)
Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. Ahold Delhaize USA associates support the brands with a wide range of services, including Finance, Legal, Sustainability, Commercial, Digital and E-commerce, Technology and more.
This position provides administrative support to the VP of Finance Operations and the teams within Finance Operations. The position is responsible for a wide variety of complex assignments of a critical and confidential nature. The ideal candidate will exhibit high standards, excellent communication skills, and have the ability to take initiative and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.
Duties and Responsibilities:
Performs clerical duties related to department activities including but not limited to:

• Serves as gate keeper to executive's calendar ensuring he/she is well prepared and organized for upcoming meetings and/or events and ensuring any conflicts are managed appropriately
• Assists in managing executive's email to ensure critical and high priority emails are brought to executive's attention and addressed in a timely manner
• Performs a wide variety of complex, responsible, and confidential administrative duties for leadership
• Ordering and distributing supplies, composing of routine correspondence
• Organizing and maintaining file system and files correspondence and other records as well as creating and maintaining database and spreadsheet files
• Coordinating and arranging meetings and/or conference calls, preparation of agendas, reserving and preparing conference rooms, and recording and transcribing minutes of meetings, as requested
• Meeting and event planning (may include negotiation hotel contracts, scheduling catering, preparing for Web and video conferencing, etc.)
• Manages travel (includes online research, booking, tracking, preparing the traveler, etc.); may also include submission of expense reimbursements on behalf of traveler
• Researching, compiling, and analyzing data for special projects and various reports
• Managing functional budget, preparing invoices and reports to support Finance Operations
• Participating in trainings, career development, and webinars related to position and/or Finance Operations and supports the on-boarding of new associates
• Serves as administrative liaison with others within and outside the company regarding administrative issues related to purchasing, personnel, facilities, and operations
• Assists other administrative assistants and other departments with administrative support as needed
• May provide support for special projects and programs, as requested (project management)
• Additional job duties may be assigned as needed to meet the needs of the business and support our Values

Qualifications:

• HS diploma required
• 1 year+ directly relevant experience
• Project management knowledge
• Technologically savvy (Google, Advanced MS Office, Teams, Visio, etc.)
• Excellent & effective communication
• Strong critical thinking and problem solving
• Highly organized and detail oriented
• Tact and discretionary initiative
• Highly flexible with strong multitasking and prioritization ability
• Able and willing to learn new software tools and applications
• Empathetic
• Collaborative and works well with others

Our flexible/ hybrid work schedule includes 3 in-person days at one of our core locations and 2 remote days.
Applicants must be currently authorized to work in the United States on a Full-Time basis.
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Ahold Delhaize USA, a division of global food retailer Ahold Delhaize, is part of the U.S. family of brands, which also includes five leading omnichannel grocery brands - Food Lion, Giant Food, The GIANT Company, Hannaford and Stop & Shop. When considered together, the companies of Ahold Delhaize USA comprise the largest grocery retail group on the East Coast and the fourth largest grocery retail group in the nation, serving millions of omnichannel customers each week.
Job Requisition: 388183_external_USA-NC-Salisbury