**This is a contract position with part time hours**
Workload: 30 hours per week
Financial & Payment Support
- Execute all steps related to payment processing, including creation of purchase requests, purchase orders, and payment documents in accordance with internal policies.
- Follow up with Finance on invoices approved and ready for payment.
- Support budget tracking and control for the External Communications department.
- Prepare and provide regular payment and budget status reports to department leadership.
Supplier & Contract Management
- Manage suppliers’ monthly administrative processes, including:
- Requesting invoices for recurring fees
- Requesting monthly activity reports
- Tracking deliverables and workload
- Provide visibility to leadership on supplier workload and contract status.
- Maintain constant coordination with the Procurement team to support local contracts.
- Assist with the review, adjustment, and amendment of existing contracts, ensuring alignment with internal processes.
Sponsorship & Compliance Support
- Support U.S. sponsorship processes by assisting with governance, tracking, and documentation flow.
- Follow up on approvals and activities within Compliance and Procurement systems.
- Interface with sponsors to collect invoices, sponsorship agreement signatures, and required reports.
Administrative & Operational Support
- Handle ad-hoc administrative requests within the Communications area, including:
- Visits and events support
- Travel arrangements
- Press-related logistical activities
- Attend meetings as required and organize materials, documentation, and records.
Cross-Department Support
Provide administrative and financial-process support to the Government Relations and Embraer Foundation departments, including:
- Payment processing
- Financial reporting support
- Sponsorships, memberships, and related documentation
Embraer is an equal opportunity employer
What We Do
A global aerospace company headquartered in Brazil, Embraer has businesses in Commercial and Executive Aviation, Defense & Security, and Agricultural Aviation. The company designs, develops, manufactures and markets aircraft and systems, providing Services and Support to customer after-sales. Since it was founded in 1969, Embraer has delivered more than 8,000 aircraft. On average, about every 10 seconds an aircraft manufactured by Embraer takes off somewhere in the world, transporting over 145 million passengers a year.
