Administrative Assistant - Experienced/Senior

CompanyFederal Reserve Bank of Kansas City

When you join the Federal Reserve—the nation's central bank—you’ll play a key role, collaborating with leading tech professionals to strengthen and protect our economic, financial and payments systems. We invest in contemporary and emerging technology each year to support the Federal Reserve and our economy, and we’re building a dynamic and diverse team for our future.

The Federal Reserve Bank of Kansas City is seeking an experienced Administrative Assistant to provide support to the organization’s Financial Management and Internal Audit functions. In this position, you will work closely with professional and management staff to help these areas maintain high efficiency and continue producing high-quality work.

Key Activities

Uses an extremely high-level of cooperation, confidentiality, discretion, and the ability to communicate and understand information related to various Bank, System, and/or program functions to:

• Maintain and/or monitor calendar(s) and emails for designated staff. Coordinate, schedule, and support meetings (in-person and remote) and conference calls.

• Respond to inquiries by gathering complete and relevant information, utilizing knowledge of processes and procedures, and/or referring inquiry to appropriate contact.

• Make travel arrangements (i.e., airline reservations, hotel accommodations, ground transportation, and possible conference registration), prepare travel itinerary for traveler, and submit travel reimbursements in accordance with established policy/guidelines.

• Handle meeting and event planning details including, but not limited to, coordination with Conference Center team regarding room reservations and setups, catering, and audio-visual needs. Provides general support during meetings as necessary.

• Prepare correspondence, reports, meeting agendas, presentation materials, etc. in consultation with business leaders. Maintain/update various reference documents or policies, administer internal surveys, and coordinate Bank-wide communications/articles.

• Perform various duties such as purchasing office supplies, managing purchasing card expenditures, and monthly reconciliations. Organize and maintain department filing systems or management’s office files (paper or electronic) and is responsible for adhering to record retention guidelines.

• Assist with supporting new and current employee needs, including location moves, and technology access and asset requests. Perform other duties as assigned

Requirements

• Typically requires at least one year of relevant experience; three or more years of experience is preferred.

• High school education or GED required.

Preferred Qualifications

• Ability to work independently

• Highly organized

• Attention to detail

• Possesses service-oriented mindset

• Experience with broad range of Microsoft Office suite of applications including Teams and SharePoint

Additional Information:

Location(s): 

• Hybrid, KC office 50% of the time.

Pay Range: The starting pay range for this position is $46,400 to $62,700 for the job level(s) required for this position. Final offers are determined by factors including the candidate’s qualifications, internal alignment considerations, district assignment, and geographic location.

Sponsorship: Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

About Us:

Total Rewards & Benefits

Diversity, Equity & Inclusion

Who We Are

What We Do

Follow us on LinkedIn, Instagram, X (formerly Twitter), and YouTube

Full Time / Part TimeFull time

Regular / TemporaryRegular

Job Exempt (Yes / No)No

Job CategoryAdministrative/Clerical

Work ShiftFirst (United States of America)

The Federal Reserve Banks believe that diversity and inclusion among our employees is critical to our success as an organization, and we seek to recruit, develop and retain the most talented people from a diverse candidate pool. The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers (https://rb.wd5.myworkdayjobs.com/FRS) or through verified Federal Reserve Bank social media channels.

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