About the Role
The primary purpose of the Administrative Assistant is to provide administrative support for the Community Training Center, and to assist with the preparation and facilitation of BLS courses. Responsible for coordinating various projects as assigned, including, but not limited to, registration and scheduling processes, marketing the CTC to outside entities and potential students, maintaining files in compliance with American Heart Association guidelines and departmental policies, and collecting payments. Works in conjunction with other coordinators and staff of CTC to ensure quality of BLS courses.
ResponsibilitiesWhat You’ll Do
- Provide administrative support for the Community Training Center (CTC) and assist with the preparation and facilitation of BLS courses.
- Coordinate assigned projects and support the day-to-day administrative needs of the CTC.
- Manage course registration and scheduling processes
- Assist with marketing and promoting CTC programs to outside organizations and prospective students.
- Maintain accurate files and documentation in accordance with American Heart Association guidelines and departmental policies.
- Assist with the collection and processing of payments related to CTC courses
- Collaborate with CTC coordinators and staff to support the delivery of high-quality BLS courses.
- Perform other related administrative and project coordination duties as assigned.
Qualifications
What You’ll Bring
- Associate’s Degree required.
- Two (2) years of experience providing administrative support in an office environment required.
- Additional related experience may be substituted for the Associate’s Degree on a year-for-year basis.
- Proficiency in word processing required.
- Experience with Microsoft Excel and PowerPoint preferred.
- BLS Instructor certification preferred.
- New Jersey EMT or MICP certification preferred.
- Excellent interpersonal and communication skills required.
- Must be available to work evenings and weekends when BLS courses are offered.
What We Offer
- Medical & Prescription Drug Coverage
- Dental & Vision Insurance
- Health Savings Account (HSA) & Flexible Spending Account (FSA)
- Short- & Long-Term Disability Insurance
- Pension Plan
- Pet Insurance
- Employee Assistance Program (EAP)
- Professional Development
Compensationhourly
In compliance with New Jersey's Pay Transparency Act, the hourly rate for this position is Probationary Rate$29.09–Two (2) Year Rate $30.48. University Hospital considers multiple factors when determining compensation, including (but not limited to) the scope and responsibilities of the position, the candidate’s relevant work experience, education and training, key skills, internal equity, market data, and organizational needs.
About Us
University Hospital is one of the nation’s leading academic medical centers. As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey, University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients, regardless of their financial situation.
Apply Today
We encourage candidates from all backgrounds to apply. If you want to grow your career in healthcare while serving a vibrant community, we’d love to meet you
Skills Required
- Associate's degree
- Two years of administrative support experience in an office environment
- Proficiency in word processing
- Excellent interpersonal and communication skills
- Availability to work evenings and weekends when BLS courses are offered
- Related experience may substitute for the Associate's degree on a year-for-year basis
- Experience with Microsoft Excel and PowerPoint
- BLS Instructor certification
- New Jersey EMT or MICP certification
What We Do
University Hospital is New Jersey’s public academic health center and an independent, not-for-profit medical center in Newark. It provides exceptional patient care and advanced medical services, including emergency medicine, trauma care and specialized treatment. The hospital also serves as the principal teaching hospital of Rutgers Biomedical and Health Sciences, combining clinical care with research, education and community-focused emergency medical services.
