Administrative Assistant to the Chief Financial Officer

About the Opportunity  

The Administrative Assistant to the Chief Financial Officer (CFO) provideshigh-level administrative, operational, and project support to the CFO and the Finance & Administration Department. This position plays a critical role in ensuring the efficient functioning of the Office of the CFO by coordinating schedules, preparing financial and board-related materials, managing confidential information, and facilitating communication across departments. 

The ideal candidate demonstrates exceptional organizational skills, attention to detail, discretion with sensitive financial and personnel information, and the ability to manage multiple priorities in a dynamic higher education environment. 

Key Responsibilities 

Executive Administrative Support 

• Provide comprehensive administrative support to the Chief Financial Officer, including calendar management, meeting coordination, and travel arrangements. 

• Prepare agendas, reports, presentations, and supporting materials for meetings with campus stakeholders. 

• Draft and edit correspondence, reports, and memoranda on behalf of the CFO. 

• Serve as the primary point of contact for internal and external communications directed to the CFO’s office. 

CFO Office Coordination 

• Assist in coordinating the activities of the Finance and Administration Department, including Finance, Human Resources, Campus Operations, and other related units. 

• Track deadlines for key financial processes such as budget development, financial reporting, audits, and board reporting. 

• Maintain organized records and documentation related to financial operations, contracts, and institutional reporting. 

Board and Committee Support 

• Support preparation of financial materials for Board of Trustees meetings and relevant committees (e.g., Finance & Endowment Committee, Audit Committee, Budget Advisory Committee, Facilities & Property Committee). 

• Compile financial reports, dashboards, and presentation materials. 

• Assist with logistics for board and committee meetings as needed. 

Project and Operational Support 

• Assist the CFO with special projects, financial analyses preparation, and institutional initiatives. 

• Track progress on strategic and operational initiatives within the finance division. 

• Coordinate cross-departmental communication related to financial and administrative matters. 

Records and Confidential Information Management 

• Maintain confidential files, including financial records, personnel documents, and strategic materials. 

• Ensure compliance with institutional policies and regulatory requirements related to documentation and record retention. 

Office Operations 

• Manage office supplies, filing systems, and workflow processes for the Office of the CFO. 

• Coordinate meetings, events, and internal Finance and Administration Department activities. 

• Support onboarding processes for new Finance and Administration Department staff as needed. 

What We're Looking For  

Education and Experience: 

• Bachelor’s degree in an applicable discipline preferred 

• Minimum of 3-5 years of administrative support experience, preferably supporting senior leadership. 

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 

• Experience working in higher education administration preferred. 

• Familiarity with budgeting, financial reporting, or institutional finance operations. 

Knowledge/Skills/Abilities: 

• Strong organizational, time management, and project coordination skills. 

• Excellent written and verbal communication skills. 

• High level of discretion and ability to handle sensitive and confidential information. 

• Ability to manage multiple priorities and meet deadlines with minimal supervision. 

Physical Requirements and Working Conditions: 

• Prolonged periods sitting at a desk, 

• Sufficient dexterity to operate computer, printer, and other office equipment. 

What We Offer 

Be Part of a Purpose-Driven Community: Your work will help create a safe, beautiful, and inviting campus that supports learning, leadership, and civic engagement.  

Work in a Unique Setting: Our campus is a certified arboretum, offering the opportunity to care for a diverse collection of trees and green spaces in a historic and inspiring environment.  

Comprehensive Benefits: In addition to health, dental, vision, and retirement benefits, we offer a unique tuition benefit for employees and their families. While Cedar Crest is a women’s college, men can access certain classes on campus and others at partner institutions, making this benefit flexible and valuable for all.  

Support for Growth: We encourage professional development and provide training opportunities for team members.  

Campus Culture: Cedar Crest is a place where your story is valued. We see you, and we’re here to help you shape your future.  

How to Apply 

Pease submit:  

• Current resume  

• Cover letter highlighting your relevant experience  

• Contact information for three professional references