Administrative Assistant, Casino Marketing

POSITION SUMMARY:

The Administrative Assistant, Casino Marketing provides administrative, financial, and clerical support to the casino marketing department.

PRIMARY RESPONSIBILITIES:

• performs all general administrative functions for the Casino Marketing department
• Co-ordinates all financial processing and related administration
• Co-ordinates all purchasing of all required consumables, office supplies, collateral, promotions items, prizes, décor etc
• Review and co-ordination of accurate P&L report and monthly cost allocation with the Finance Department
• Attends P&L meetings and provides information relating to all costs
• Ensures that all orders and deliverables meet deadlines and adherence to procedures
• Overall budget management for all activities, promotions, events, and initiatives
• Ensures effective cost and budget allocation
• Co-ordinates and manages delivery of all orders
• Manages the registration of new suppliers with Supply Chain
• Sources of new and innovative product, suppliers, promotional merchandise, and prize options
• Schedules and co-ordinates all required internal and external meetings
• Produces meeting agendas and ensures that all meeting attendees are informed and aware of deliverables or requirements in advance of meetings
• Take minutes of meetings, records action items and distribution to all relevant team members and departments
• Implements and co-ordinates effective department and inter-departmental communication
• Produces, reviews, copy checks and distributes all relevant departmental reports, correspondence, and supportive documents
• Prepares and updates of presentations
• Overall departmental support for any actionable items
• Schedules training and manages the department leave planner
• Maintains confidentiality of sensitive materials
• Meets the attendance guidelines of the job and adhere to departmental and company policies
• Performs other related duties as assigned

KEY PERFORMANCE INDICATORS:

• Service standards are consistent with department’s expectations
• Records are kept in a systematic way for easy reference and retrieving
• Constructive relationships are built with team members and customers
• Ensures the department is operating in the most efficient manner
• Relevant policies and procedures are adhered to

QUALIFICATIONS:

Experience

• Minimum three years working experience in a marketing co-ordination or marketing administrative role
• Minimum of three years financial administration experience
• Minimum three years computer experience, with Microsoft Word, Excel, PowerPoint & Visio

Education

• High School / University graduate preferred
• Marketing qualification advantageous

Skills / Competencies

• Adheres to and supports the Company’s Vision and Values
• Displays a high commitment to improving customer service
• Motivates others to achieve business objectives and common goals
• Encourages people to work as a team
• Adopts and implement new approaches and practices to meet changing circumstances
• Clearly understands the strategic Vision of the Company and how it impacts on the Business Unit/function
• Anticipates and assess issues, risks or opportunities facing the Company and applies effective, creative solutions
• Achieves agreed objectives and accepts accountability for results
• Employee and customer-oriented

PERSONAL COMPETENCIES:

• Achieves agreed objectives and accepts accountability for results
• Displays a high commitment to delivering results
• Leads others to achieve business objectives
• Communicates effectively
• Displays the highest level of integrity
• Ability to maintain discretion
• Self-motivated
• Approachable