The Administrative Assistant, under the direction of the Office Manager and/or Supervisor, performs a variety of tasks, including but not limited to, coordinating meetings, preparing meeting materials, creating /compiling documents, and processing phone calls and mail. The Administrative Assistant for the Cardiovascular Department serves as the primary administrative partner to the Department Chair, providing high-level support for calendars, meetings, travel, communications, special projects, and daily operations. This position requires on-site support in Eau Claire, WI and requires a highly organized, proactive professional who can manage competing priorities, maintain confidentiality, support technology and operational needs, and build strong relationships with clinical and administrative teams while delivering exceptional service in a fast-paced healthcare environment.
Qualifications- High school education or equivalent. Training in Administrative Professionals courses, administrative assistant experience, or previous work in a medical field preferred. Experience 4 – 5 years previous work in an administrative professional field preferred.
- Desired skills in formatting and editing documents, inputting and printing documents using various computer programs desired. Microsoft Office, specifically Outlook, Word, PowerPoint, and Excel.
- Administrative assistant experience in the area of computer software packages, receiving and route phone calls, scheduling appointments, etc.
- Ability to communicate in English, both verbally and in writing.
- Ability to work on more than one task at a time.
- Ability to work well under pressure and meet deadlines.
- Ability to use various forms of office equipment.
- Must have excellent organizational, communication, writing and listening skills.
- Ability to type 60-70 wpm and to work effectively in a team setting.
- Must have a pleasant disposition, neat and legible handwriting, and the ability to exercise tact and diplomacy.
Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.
- Medical: Multiple plan options.
- Dental: Delta Dental or reimbursement account for flexible coverage.
- Vision: Affordable plan with national network.
- Pre-Tax Savings: HSA and FSAs for eligible expenses.
- Retirement: Competitive retirement package to secure your future.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law". Mayo Clinic participates in E-Verify and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.
Skills Required
- High school education or equivalent
- Administrative assistant experience or prior work in a medical field
- Four to five years of administrative professional experience
- Experience with Microsoft Office, including Outlook, Word, PowerPoint, and Excel
- Experience using computer software packages, routing phone calls, and scheduling appointments
- Ability to communicate effectively in English verbally and in writing
- Ability to multitask, work under pressure, and meet deadlines
- Ability to use office equipment
- Excellent organizational, communication, writing, listening, and teamwork skills
- Typing speed of 60 to 70 words per minute
- Ability to exercise tact and diplomacy
Mayo Clinic Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Mayo Clinic and has not been reviewed or approved by Mayo Clinic.
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Retirement Support — A no-cost pension plus an employer-matched 403(b)/401(k) is positioned as a standout differentiator, offering strong long-term financial security. Feedback suggests this retirement combination elevates overall total rewards even when base pay is moderate.
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Healthcare Strength — Expanded medical networks, enhanced fertility coverage, and employer absorption of a plan year’s premium increases point to robust healthcare offerings. Feedback suggests annual updates maintain breadth and competitiveness of coverage.
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Parental & Family Support — Adoption assistance, dependent scholarships, child and elder-care resources, and EAP services provide meaningful family-oriented support. Feedback suggests these programs add tangible value beyond salary alone.
Mayo Clinic Insights
What We Do
Mayo Clinic is the first and largest integrated, not-for-profit medical group practice in the world. Doctors from every medical specialty work together to care for patients, joined by common systems and a philosophy of "the needs of the patient come first." More than 3,800 physicians and scientists and 50,900 allied health staff work at Mayo Clinic, which has sites in Rochester, Minn., Jacksonville, Fla., and Scottsdale/Phoenix, Ariz. Mayo Clinic also serves over 70 communities through Mayo Clinic Health System with locations in MN, IA, and WI. Collectively, these locations care for more than 1 million people each year.
