Who are we looking for?
The Administrative Assistant Crucial duties and responsibilities include, but are not limited to:
· Document product including typing, formatting, and revisions of reports and general correspondence based on preset portfolio templates and styles.
· Experienced working in Word, Excel, PowerPoint, Copilot, Teams, Adobe Acrobat DC, and creating bookmarked PDF documents.
· Using Excel for report tracking. Formulas are basic for this position, but pivot tables might be required
· Ensuring all documents are filed electronically on iConnect and email filer
· Ensuring all outgoing products meets company standards.
· Comfortable working independently and as part of a team. highlighting potential errors or questions for PM review (this is patterning a consequence of portfolio work to ensure reports contain the same style, intro, who GHD is, cover, entity, etc.)
· Working under multiple deadlines and communicating with employees, supervisors, and ranch office employees on a regular basis.
· Attention to detail
· Coordinating data pulls from AutoCAD, GIS, Database when requested to add data into reports
· Being accountable to a global team, demonstrating the ability to work seamlessly across different time zones. Must be fluent in English
Skills, Experience and Competencies:
· Grade or diploma; secretarial certificate/diploma considered an asset.
· Minimum 1 to 5 years previous work experience in an administrative support role.
· Ability to carry out tasks independently if necessary; general knowledge working with various correspondence including: reports, tables, letters, memos, and Adobe.
· Advanced knowledge of Microsoft Office (Word, Excel, Power Point) and Adobe Acrobat DC.
· Strong command of the English language, grammar, written and verbal, is required.
· Independently driven with the ability to make independent decisions on various aspects of document production.
· Effective problem-solving skills.
· Excellent prioritization and multi-tasking skills are required.
· Some flexibility regarding work hours may be required from time to time to collaborate effectively with remote team members on various projects and different time zones
Skills Required
- Grade or diploma; secretarial certificate or diploma considered an asset
- 1 to 5 years of previous work experience in an administrative support role
- Ability to work independently and handle reports, tables, letters, memos, and Adobe documents
- Advanced knowledge of Microsoft Office, including Word, Excel, and PowerPoint
- Advanced knowledge of Adobe Acrobat DC
- Strong English grammar and written and verbal communication skills
- Independent decision-making ability for document production
- Effective problem-solving skills
- Excellent prioritization and multitasking skills
- Fluency in English
- Flexibility regarding work hours to collaborate with remote team members across time zones
What We Do
GHD recognises and understands the world is constantly changing. We are committed to solving the world’s biggest challenges in the areas of water, energy and urbanisation. We are a global professional services company that leads through engineering, construction and architectural expertise. Our forward-looking, innovative approaches connect and sustain communities around the world. Delivering extraordinary social and economic outcomes, we are focused on building lasting relationships with our partners and clients. Established in 1928, we remain wholly owned by our people. We are 10,000+ diverse and skilled individuals connected by over 200 offices, across five continents – Asia, Australia, Europe, North and South America, and the Pacific region.
