Administrative Assistant, A&R

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.
 

Job Description

A division of Universal Music Group, the world’s leading music company, Republic Records is home to an all-star roster of multi-platinum, award-winning legends and superstar artists such as Ariana Grande, Black Thought, Drake, Florence + the Machine, Greta Van Fleet, Hailee Steinfeld, Jack Johnson, James Blake, James Bay, Jessie J, John Mellencamp, Jonas Brothers, Julia Michaels, Kid Cudi, Lil Wayne, Lorde, Metro Boomin, NAV, Nicki Minaj, Of Monsters and Men, Pearl Jam, Post Malone, Seth MacFarlane, Stevie Wonder, Taylor Swift, The Weeknd and more. 

Founded by brothers and chief executives Monte and Avery Lipman, it is also comprised of innovative business ventures, including American Recordings, Boominati Worldwide, Brushfire, Casablanca Records, Cash Money, Lava Records, XO, Young Money, among others. Republic also maintains a long-standing strategic alliance with Universal Music Latin Entertainment (J Balvin and Karol G).  

How we LEAD:  

Republic Records is currently seeking a dynamic Administrative Assistant to provide support to a Senior Executive. The ideal candidate is obsessively detailed, pro-active, has a knack for problem solving and a “can do” attitude. Experience supporting more than one senior executive is ideal, but not required. Customer service mindset, entrepreneurial spirit, polished professional demeanor, and the ability to keep calm under pressure are musts. 

How you’ll CREATE:      

• Extensive travel and meeting coordination 
• Maintaining high-demand schedules and calendars 
• Cover phone lines, partnering with other assistants as needed 
• Meeting of guests and help with general queries 
• Monthly Expenses reconciliation and processing 
• Regular meeting prep and coordination including food ordering, document prep and organization as directed, occasional meeting coverage and note taking 
• Completing general office administrative work such as printing and copying large documents 
• Special project coordination requiring follow-up and meeting of deadlines 
• Ticket coordination with company buyer 
• Some A&R duties may apply: Research and compile data reports when necessary (NASA Reports, Industry Genre Reports, Shazam Reports, Miscellaneous trend reports as required/requested) 
• Additional duties as assigned

Bring your VIBE: 

• Bachelor’s degree preferred 
• Minimum 1 years of administrative experience supporting a senior executive (SVP or above) 
• Ability to interact comfortably and effectively with employees of the company at all levels including Executive Management 
• Ability to interact comfortably and effectively with external partners and clients 
• Possess strong attention to detail, problem solving and organizational skills 
• Advanced Microsoft Office skills including Outlook, Excel, and PowerPoint required 
• Proactive in determining roadblocks 
• Must have excellent verbal and written communication skills Ability to work under high pressure and speed 
• Must have the ability to build collaborative relationships 
• Ability to keep information highly confidential 
• Flexible and able to multi-task 

Perks Playlist:

• Be part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spirit

• Comprehensive medical, dental, vision, and FSA options, as well as:

  • 100% coverage for out-patient mental health services

  • Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)

  • A lifetime fertility support allowance of $30,000 to plan participants

  • Student Loan Repayment Assistance and Tuition Reimbursement

  • 100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation

• Variety of ways to prioritize much-needed time away from work including:

  • Flexible Paid Time Off (PTO) for exempt employees

  • 3-weeks PTO for non-exempt employees

  • 2-weeks paid Winter Break

  • 10 Company Holidays (including Juneteenth and Wellbeing Day)

  • Summer Fridays (between Memorial Day and Labor Day)

  • Generous paid parental leave for every type of parent

Check out our full overview of benefits on the Perks Playlist page of the career site.

Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.
Universal Music Group is an Equal Opportunity Employer

We are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.

For more information, please click on the following links.

E-Verify Participation Poster: English / Spanish

E-Verify Right to Work Poster: English | Spanish

Salary Range:

The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.  All candidates are encouraged to apply.