The Role
Provides clerical and administrative support to the Employment Services team, Project Director, Case Managers, and program faculty. Responsibilities include front-desk coverage, scheduling, correspondence, filing confidential records, data entry, participant documentation, Excel tracking, training logistics, supply processing, and compliance-related reporting. The role also supports students, department meetings, community-building activities, and coordination with agency and correctional officials.
Summary Generated by Built In
Amity Foundation, an internationally acclaimed Teaching, and Therapeutic Community is seeking compassionate and enthusiastic individuals with a desire to teach, learn and join our community as a Administrative Assistant. This groundbreaking opportunity will allow you to work with our prison and re-entry programs helping the community and will also enhance your training and experience in the field.
About Amity:
Amity Foundation is a safe place where people can change in an environment that fosters trust; where new values can be formed; responsibility developed, and lasting relationships built. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence. Amity is committed to research, development implementation, and dissemination of information regarding community building.
Remembrance, Resolution, Reconciliation, Restoration, Renewal
About the Position:
The Administrative Assistant provides clerical support for the Employment Services team and Project Director. This position supports Case Managers and Program faculty with data entry, data processing, participant follow-up, documentation collection, supportive services coordination, additional clerical duties for the Employment Services Department and program tracking to ensure compliance with WIOA requirements, internal policies, and reporting standards.
What You Will Do:
- Performs a variety of administrative, secretarial and receptionist tasks for the project including, but not limited to,
- arranging itineraries, preparing agendas, sign in sheet and meeting minutes, arranging meetings, and composing correspondence and memos.
- Establishes and maintains files and records, which may include clinical or other confidential materials.
- Assist with compiling and arranging student files and documenting paperwork.
- Receives, screens and routes visitors, correspondence, and telephone calls.
- Oversee the front desk and its support with all students coming in and out of the department for services.
- Attend department meetings.
- Maintains general filing systems.
- Coordinate routine data entry of administrative information, which may include general student records and training.
- Manage the logistics of routine in-service training.
- Attend and participate in Amity community building functions.
- Actively develop and build upon creative and technical knowledge of TC (Therapeutic Communities) program activities.
- Attend workshops, meetings, and training as requested by supervisor.
- Assist with preparing and monitoring excel sheets, certificates and documents necessary for the various programs and daily task within the department.
- Manages specific excel sheets pertaining to student workshops, program support and departmental needs.
- Processes office and departmental supplies, insuring we have necessary items on a consistent basis.
- Performs other related duties as assigned.
- Completes other related duties as assigned.
What You Will Bring:
- Excellent organizational skills and attention to detail.
- Ability to foster teamwork and cohesiveness.
- Excellent written and verbal communication skills.
- Ability to manage competing task with tight deadlines.
- Extensive knowledge of office management systems and procedures.
- Ability to maintain confidential information.
- Ability to work well under minimal supervision.
- Ability to operate general office equipment.
- Proficient in Microsoft Office Suite, Excel or similar software.
- Able to interact with agency and department heads and correctional officials.
- As a condition of employment with Amity, a job offer will not be binding upon Amity until and unless Amity obtains satisfactory results from its investigation into your background
What We Bring:
- Medical, Dental, Vision.
- Paid vacation, sick time, & holidays.
- 401K, HSA, & Life insurance programs.
- Organization committed to community action.
- Community oriented workplace.
Skills Required
- Excellent organizational skills and attention to detail
- Ability to foster teamwork and cohesiveness
- Excellent written and verbal communication skills
- Ability to manage competing tasks with tight deadlines
- Extensive knowledge of office management systems and procedures
- Ability to maintain confidential information
- Ability to work well under minimal supervision
- Ability to operate general office equipment
- Proficiency in Microsoft Office Suite and Excel or similar software
- Ability to interact with agency and department heads and correctional officials
- Satisfactory background investigation results
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The Company
What We Do
Amity Foundation is a non-profit organization dedicated to the inclusion and habilitation of people marginalized by addiction, trauma, criminality, incarceration, poverty, racism, sexism, homelessness, and violence. The organization strives to improve health and promote environmental, social, and economic justice. Amity is committed to the research, development, implementation, and dissemination of information regarding community building, providing comprehensive support services, including residential treatment, workforce development, and reentry programs for individuals and families.
