Overview
At Credence, we support our clients’ mission-critical needs, powered by technology. We provide cutting-edge solutions, including AI/ML, enterprise modernization, and advanced intelligence capabilities, to the largest defense and health federal organizations. Through partnership and trust, we increase mission success for war-fighters and secure our nation for a better future.
We are privately held, are repeatedly recognized as a top place to work, and have been on the Inc. 5000 Fastest Growing Private Companies list for the last 12 years. We practice servant leadership and believe that by focusing on the success of our clients, team members, and partners, we all achieve greater success.
Credence has an immediate opening for an Administrative Assistant who will be primarily responsible for supporting the Air Force Research Laboratory Sensors Directorate (AFRL/RY) directorate at Wright Patterson AFB, OH.
AFRL/RY’s mission is to lead the discovery and development of future capabilities providing integrated intelligence, surveillance, and reconnaissance (ISR), combat identification, and spectrum warfare effects.
Responsibilities include, but are not limited to the duties listed below
- Complete administrative tasks that support branch, division, and directorate management operations, including senior leaders.
- Track IPT manning and prepare organizational charts.
- Perform data entry and integrate information into required reports, including systems such as CCaR and JOCAS.
- Generate and maintain training requirements, files, forms, and established paper and electronic file plans.
- Process incoming and outgoing mail, including receiving, signing for, distributing, storing, and handling classified and unclassified material in accordance with security requirements.
- Prepare classified and unclassified correspondence using standard government formats.
- Manage and operate fax, printing, and copying equipment.
- Coordinate office supply requests, inventory, and equipment ordering to support mission needs.
- Support the use of USAF standard desktop systems to produce databases, spreadsheets, graphics, travel orders, performance reports, and other recurring or ad hoc products.
- Assist with end-of-week reports, monthly activity reports, bi-monthly ISR reports, award write-ups, and award submission packages.
- Support the planning, editing, creation, and publication of program documentation, plans, directives, reports, briefings, and presentations in the requested media and format.
- Assist with processing and disposition of work effort reports, including STINFO and DTIC processes, and retirement of folders and documents.
- Perform Record Custodian support duties, including maintaining master files, file plans, and government-approved research and development case files.
- Maintain non-disclosure agreements for all personnel with active contracts within the division.
- Assist in establishing, implementing, and maintaining organizational Operating Instructions and Self-Inspection checklists.
- Verify checklists against current administrative and organizational processes and maintain tracking systems for deficiencies and corrective actions.
- Serve as the initial focal point for collecting and visually displaying materials for staff meetings and information exchange meetings.
- Retrieve data and reports, prepare documentation for Government review and approval, and support workflow tracking and closure.
- Serve as the single point of contact for receiving, coordinating, disseminating, tracking, and closing workflow taskers for the division or branch.
- Send reminder and follow-up emails to offices of primary responsibility, archive workflow taskers and supporting documentation in LiveLink or SharePoint, and communicate status to division or branch management.
- Design and present the status of outstanding workflows to division senior leadership during weekly staff meetings and upon request.
- Lead the creation, advocacy, and tracking of conference request packages, including cost estimates, spreadsheets, CAPE documents, and milestone tracking.
- Support planning and execution of annual technology industry day events and strategic planning events, including invitations, venues, logistics, transportation, and attendee check-in.
- Provide records management support using applications such as Clarity, DTS, Info Center, JOCAS, Outlook, PowerPoint, Word, and Share Data Warehouse.
- Track and report records management metrics, including Laboratory Management Reviews, Research Summaries, and draft and final Technical Reports.
- Digitally store and electronically file documentation in DoD, Air Force, AFMC, and AFRL enterprise systems such as LiveLink or SharePoint.
- Update contract work unit information in Clarity, execute queries, distribute results, and track active division work units.
- Support NATO panel activities by preparing presentations and documentation, coordinating meetings, scheduling rooms and telecom lines, sending visit requests, managing calendars and voicemail, and filing technical papers.
- Complete travel approval requests and DTS orders, assist with awards preparation, and support technical workshops through invitations, response tracking, and attendee administration.
- Provide administrative support for Building 622, including issuing and tracking facility badges, maintaining badge inventories, processing badge forms, and maintaining visitor logs.
- Manage visitor check-in, issue appropriate badges, process visit requests in JPAS, support base exercises, provide visitor lists during emergencies, and perform evacuation officer duties as required.
- Monitor the visitor entry control area and surrounding exterior areas and notify the appropriate security personnel of potential issues.
- Update and maintain division and branch information files on SharePoint.
- Provide administrative support for MINSEC.
Requirements
- Clearance: Secret or ability to obtain one
- Strong professional and business communication skills
- Self-motivation and the ability to work independently and in a team environment
- Strong organizational and time management skills
- Intermediate to Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Visio; Expertise with DTS, JOCAS, DCPS, ABSS, WAWF, TFIMS, PBAS, AFRIMS, EBS, and LiveLink
- Strong interpersonal skills and above average verbal and written communication skills
Benefits
- Health Care Plan (Medical, Dental & Vision)
- Retirement Plan (401k, IRA)
- Life Insurance (Basic, Voluntary & AD&D)
- Paid Time Off (Vacation, Sick & Public Holidays)
- Family Leave (Maternity, Paternity)
- Short Term & Long Term Disability
- Training & Development
Please join us, as together we build a better world one mission at a time powered by Technology and its People!
Skills Required
- Secret clearance or ability to obtain one
- Intermediate to Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Visio
- Expertise with DTS, JOCAS, DCPS, ABSS, WAWF, TFIMS, PBAS, AFRIMS, EBS, and LiveLink
- Strong professional and business communication skills (verbal and written)
- Strong organizational and time management skills; ability to manage multiple workflows and tracking systems
- Self-motivation and ability to work independently and collaboratively in a team environment
- Records management experience using applications such as Clarity, Info Center, SharePoint, LiveLink, and Share Data Warehouse
- Experience handling classified and unclassified materials and preparing government-format correspondence
- Experience with visitor/badge processing systems (e.g., JPAS) and facility access procedures
Credence Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Credence and has not been reviewed or approved by Credence.
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Fair & Transparent Compensation — Pay is considered competitive or better than average across many roles, with multiple examples describing excellent pay and competitive salaries. Additional cash elements such as bonuses appear alongside base pay.
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Healthcare Strength — Benefits include comprehensive medical, dental, and vision coverage, supported by HSAs/FSAs and a TRICARE supplement. Employer-paid life and disability coverage further strengthen the protection package.
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Leave & Time Off Breadth — Time off includes flexible PTO and a broad holiday schedule aligned to federal holidays. Additional leave types such as military and bereavement leave are available.
Credence Insights
What We Do
Credence provides innovative technology, health, international development, engineering, and management solutions to support mission-critical programs for Federal government customers. We are one of the nation’s largest privately held government contractors. Our ability to perform exceptionally to implement new solutions, efficiencies, and savings across 220 U.S. Government programs is due to our obsession with exceeding customer expectations and our emphasis on employee wellbeing—best exemplified by our corporate philosophy: “One Measure of Success. Yours.” WHY WORK WITH CREDENCE? We are consistently rated as a Top Workplace and are proud to be one of the fastest growing privately held firms in the U.S. over the last decade. Credence treats each customer, teaming partner, and employee as a trusted partner whom we serve. We ensure successful outcomes by focusing on the measure of success that we consider to be most important—Yours. WHY WORK FOR CREDENCE? We are a diverse, enthusiastic team of professionals who are dedicated to providing exceptional service to our customers. Our culture is focused on employee empowerment, recognition, and reward, and each person is encouraged to take initiative and strive to reach their greatest potential. HOW CREDENCE GIVES BACK: We believe in giving back to the communities in which we live and work through corporate charitable events, support for employee volunteering, and a 100% corporate match for employee charitable giving.
