Administrative Assistant- Academic Advising

The mission of Goodwin University is to educate a diverse student population in a dynamic environment that aligns education, commerce, and community. Our innovative programs of study prepare students for professional careers while promoting lifelong learning and civic responsibility. As a nurturing university community, we challenge students, faculty, staff, and administration to fully realize their highest academic, professional, and personal potential.

Position Description Summary/Purpose:

This position provides personal, project, and administrative support and assistance to the Director of Academic Advising and the academic advisors who report to the individual.

Essential Job Functions/Primary Responsibilities:

(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)

• Supports the administrative needs of Director of Academic Advising and the academic advisors who report to the individual
• Completes special projects as assigned by the Director of Academic Advising
• Manages Academic Advising budget, including, among other tasks, requisitioning supplies and securing employee reimbursements
• Performs general clerical duties such as answering the phone, filing, photocopying, faxing, scanning, and mailing; files, retrieves, tracks, and maintains various databases, and documents
• Maintains office supply inventories and coordinates maintenance of office equipment
• Directs student inquiries to the appropriate Goodwin personnel
• Maintains confidentiality of student data
• Conducts all work in a safe manner and all work safety practices are followed.

Other Functions:

• Performs similar or related work as required, directed or as situation permits
• Continues professional development and training; keeps current with trends
• Assists other department staff as needed to promote a team effort.

Knowledge, Ability and Skill:

• Demonstrated commitment to developing and fostering best practices and policies to promote diversity, equity, and inclusion, and build an environment in which all members of the University community are treated with respect and dignity
• Strong interpersonal and communication skills
• ability to work effectively with a wide range of students, faculty, and staff
• Proven ability to use all Microsoft Products
• Ability to use web-based applications such SONIS and Workplace
• Ability to create, compose, and edit written materials
• Knowledge of office management principles and procedures
• Ability to coordinate and organize meetings and special events
• Knowledge of academic administrative principles and procedures
• Ability to apply critical thinking skills, using foresight and taking initiative
• The ability to maintain confidentiality of students and personnel

Qualifications

Minimum Required Qualifications:

Education, Training and Experience:

• Associate degree; Bachelor’s degree preferred
• 2-3 years of related experience

Special Requirements:

• Valid license & insured vehicle

Physical and Mental Requirements: 

Work Environment  None        Under 1/3 1/3 to 2/3 Over 2/3 Outdoor Weather Conditions X       Work with fumes or airborne particles X       Work near moving mechanical parts X       Risk of electrical shock X       Vibration X      
Physical Activity  None        Under 1/3 1/3 to 2/3 Over 2/3 Standing                                                  X     Walking   X     Sitting       X Talking & Hearing     X   Using hands/fingers to handle/feel     X   Climbing or balancing X       Bending, pulling, pushing   X     Driving    X    
Lifting Requirements None       Under 1/3 1/3 to 2/3 Over 2/3 Up to 10 pounds                                      X     Up to 25 pounds   X     Up to 50 pounds X       Up to 75 pounds X       Up to 100 pounds X       Over 100 pounds X      

Vision Requirements:

X Close vision (i.e. clear vision at 20 inches or less)

X Distance vision (i.e. clear vision at 20 feet or more)

X Color vision (i.e. ability to identify and distinguish colors)

X Peripheral vision (i.e. ability to observe an area that can be seen up and down or

left and right while the eyes are fixed on a given point)

X Depth perception (i.e. three-dimensional vision, ability to judge distances and

spatial relationships)

__ No special vision requirements

Full-Time Employee Benefits:

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Pet Insurance
• 401k employer match
• Employee and dependent life insurance
• Great tuition benefits for employee, spouse, and dependents
• PTO program

(This job description does not constitute an employment agreement between Goodwin University and employee. It is used as a guide for personnel actions and is subject to change by the university as the needs of the university and requirements of the job change.)