Administrative Assistant 4

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: Secret

TRAVEL: NoDescription

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman is seeking an Executive Assistant to support the Director of Systems Engineering Integration and Test organization in Baltimore, MD. This position coordinates business meetings, arranges, maintains, and modifies the Director’s schedule and associated departmental activities; handles confidential business matters and maintains effective and efficient organization of administrative requirements. This is an exciting, dynamic environment at the cutting edge of global business in the high technology defense industry.

The successful candidate will work well in a highly dynamic environment, be an independent thinker, be customer oriented, be proactive and have a track record of working in a fast-paced, multi-faceted environment with a high daily workload supporting multiple managers, employees, and priorities as required.

The administrative assistant is responsible for preparing and releasing a variety of complex communications and documents that affect the Operations department; following procedures which includes appropriate access to proprietary information; preparing and adjusting travel arrangements and completing expense reports; coordinate various department events; coordinating VIP visits, agendas, and tours to the facility; and generally acting and making decisions in alignment with the Director’s leadership.

In addition, the assistant will be called upon to provide support for key direct and dotted-line reports to the Directors within Engineering. The candidate must be reliable, resourceful, work accurately and independently and with an ability to anticipate, initiate and follow through with all work requirements, and be able to work extended hours as needed. Will be responsible for handling calendars with precision as well as travel plans. This position requires excellent interpersonal skills and professionalism, a high level of discretion and confidentiality, the ability to interact with internal and external customers as well as senior management, be able to organize and prioritize tasks with minimum supervision, and possess strong office management and office technology skills.

The nature of the position involves exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion, and judgment. Will also be responsible for routine administrative duties: coordinates staff meetings, teleconferences, answers telephones, screens calls and forwards messages, prepares expense reports, and maintains filing system. Ordering and managing refreshments and luncheons for some meetings is required. Candidate will use Microsoft Office to produce high quality reports, presentations, or other documents. Specific duties and responsibilities include the following:

·       Making travel arrangements and completing expense reports

·       Managing calendars

·       Answering incoming calls and responding to general requests

·       Scheduling meetings and arranging conference rooms and video/audio

·       Editing and updating presentations and documents

·       Collaborating with administrative professionals in related organizations

·       Organizing and arranging major organization events

·       Organizing catering, audio/ video, and other essential services as needed

·       Developing and maintaining organization charts

·       Ordering office supplies, computers, and telephones

·       Assisting in maintaining organization's collaboration sites

·       Answering questions relating to office operations and established policies and procedures
 

Basic Qualifications:

·       High School Diploma with a minimum of six years supporting senior executives medium to large size corporate environment.

·       Computer skills required include advanced expertise in Microsoft Office software (Word, PowerPoint, Outlook and Excel),

·       Ability to obtain/maintain Secret security clearance.

·       Experience with making travel arrangements

·       Experience with Concur (or similar) travel and expense reporting system for reporting domestic and international travel.

·       Ability to complete a wide variety of tasks with minimal supervision.

·       Ability to efficiently coordinate Outlook calendar, conference call, and shared link applications.

·       Must have experience in supporting a variety of senior management levels and administrative support within an organization.

·       Ability to work onsite full-time in Baltimore

 

Preferred Qualifications:

·       SharePoint (or equivalent), and intranet/internet proficiency.

·       Ability to compile and generate reports and presentations.

·       Prior experience coordinating both on and off-site meetings and/or events.

·       Experience proofreading and correcting documents for grammatical errors.

·       Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities.

·       Highly developed verbal and written communication skills and proven success in organizing, prioritizing, and completing assigned responsibilities.

·       Must be able to interface with executive level internal and external contacts with considerable autonomy.

·       Knowledge of NGC resources, policies, and procedures is desirable

Primary Level Salary Range: $63,500.00 - $105,900.00

The above salary range represents a general guideline; however, Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions.

Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives. In addition, Northrop Grumman provides a variety of benefits including health insurance coverage, life and disability insurance, savings plan, Company paid holidays and paid time off (PTO) for vacation and/or personal business.

The application period for the job is estimated to be 20 days from the job posting date. However, this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.

Northrop Grumman is an Equal Opportunity Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO and pay transparency statement, please visit http://www.northropgrumman.com/EEO. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.