Kaeppel Consulting is looking for an "Administrative Assistant" for one of our clients in San Antonio, TX. This is a 3-4 months contract, an Onsite position in San Antonio, TX.
JOB DUTIES

• Serves as the main point of contact for the department by answering the phone, greeting visitors, taking messages and scheduling appointments. Advises students and staff about administrative or academic procedures and policies.

• Types, formats, edits and revises a variety of documents using a computer. Composes basic correspondence.

• Plans and provides logistical and administrative support for events, meetings or other special functions, including on-site support and off-campus events. May attend meetings and provide minutes.

•  Tracks budgets, including travel authorizations, Purchase card (P-card) transactions, etc.

• Coordinates courses and faculty teaching schedules. 

• Maintains a variety of files and records consisting of official and confidential matters.

• Prepares travel authorizations, manages travel arrangements and processes travel reimbursements.

• Collects, opens, sorts and routes all incoming mail and other correspondence.

• Purchases office supplies and oversees food deliveries for department meetings.

• Oversees, plans, assigns and prioritizes work of student workers. Approves time cards for all student workers in the department.

  ADDITIONAL DUTIES

• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience and integrity to provide professional leadership during emergencies.

•  Complies with the policies and guidelines.

• Performs other duties as required.

  EDUCATION

  Required:
  High School diploma or GED.

  Preferred:
  Associate's degree or equivalent from two-year college or technical school.

EXPERIENCE

Required:
One year of clerical/administrative experience.

Preferred:
Three years of clerical/administrative experience with at least one year in higher education.

KNOWLEDGE, SKILLS, AND ABILITIES

Required:
Proficiency in the use of English grammar, spelling and basic math.
Knowledge of current methods and systems of bookkeeping, filing and purchasing. Proficiency in Microsoft applications including Word, Excel and PowerPoint. Excellent verbal and written communication skills.
Must be responsible, dependable and able to maintain confidentiality.
Intermediate knowledge of administrative practices and procedures.
Exceptional time management, organizational and problem-solving skills.
Must have the ability to multi-task and work cooperatively with others.

OTHER REQUIREMENTS

All jobs require a current Criminal Background Check (CBC).

SUPERVISORY RESPONSIBILITIES

Assists in supervising student workers.

SUPERVISION RECEIVED

Specific and general instructions from supervisor, either verbally or in writing. Operates independently for most routine matters.

INTERACTION

Works alone
Works with other employees Customer contact
Residents
Students
Alumni
Vendors

COMPUTER SOFTWARE

Microsoft Excel Microsoft PowerPoint Microsoft Windows Microsoft Word

EQUIPMENT

Computer Printer Copier Scanner

ATTENDANCE STANDARD

Maintaining and satisfying minimum attendance requirements are an essential requirement of this position, including working all full-time regular hours as established by the supervisor in addition to any scheduled or emergency overtime.

INTERNAL CONTROLS

Applies to Supervisors (and above) and/or anyone with financial responsibilities. Within the scope of position duties, responsible for seeing that operations are effective and efficient, assets are safeguarded, reliable financial data is maintained and applicable laws, regulations, policies and procedures are complied with.

DECISION MAKING

Work is routine, consisting of simple, repetitive operations with detailed instructions.

BUDGET RESPONSIBILITY

No responsibility for budget, revenues and/or expenditure authority.