Administrative Analyst

Administrative Assistant

About the role

An Office Service Representative executes administrative activities of an office location providing timely and effective agreed services to the business following established procedures.

What will you do?

• Provide support in a variety of services which may include: copy services; office supplies, equipment, and inventory; administrative assistance; post and messenger services; cleaning, and maintenance services; and reception and communication systems (such as telephone, fax transmissions systems, etc.) ​

• Handle incoming and outgoing mail and packages, following applicable distribution procedures ​

• Coordinate the receipt, storage and issuance of stationary and office supplies

• Act as first point of contact for internal facilities issues, like general maintenance and cleaning, and assist in internal re-location of technical equipment, furniture, etc. ​

• Set-up conference rooms including audio/visual equipment, furniture configuration, and food/beverages as needed ​

• Perform reception activities like greeting customers, clients, employees from other sites and visitors and notify employees as appropriate, answering all incoming calls, determine caller needs, and transfer as appropriate and completing security procedures, e.g. issuing badges and managing visitors log ​

• Organize meeting rooms, taxis and chauffeurs​

• Perform general clerical work including filing, mail preparations, and document handling ​

• Perform a service culture

Who you are?

• High school diploma or equivalent

• Minimum 2 years of working experience in an office setting​

• Proficiency in Microsoft Office and other related software​

• Excellent verbal and written communication skills​

• Strong customer service skills to handle inquiries and provide support​

• Ability to manage multiple tasks efficiently​

• Capable of troubleshooting and resolving issues as they arise​

• Flexibility to adapt to changing office environments and tasks​

• Deliver with quality and speed

What We Can Offer You

We are a Swedish multinational company, a global leader in solutions aimed at improving people's well-being in Hygiene and Health. We are focused on achieving superior results within a culture of care for people, leadership, and collaboration. In our company, we believe that every career is as unique as the individual, and that employees can reach their full potential in a winning culture driven by a powerful purpose.

We offer a collaborative and supportive work environment, empowerment, impactful work, the opportunity to work with a meaningful purpose, individual learning and development, health and safety, social responsibility, and innovation.

Location

Bogota

Application End Date:23 mar 2025Job Requisition ID:Essity251822