Are you an organised and customer-focused administrator looking for your next opportunity in a remote accommodation environment?
Civeo is building a talent pipeline for future Administration Officer opportunities across our Western Australian operations. This is an Expression of Interest (EOI) talent pool designed to connect us with candidates interested in future vacancies as they become available.
Please note: This is a talent pipeline advertisement and not for a specific current vacancy. Suitable applicants may be contacted regarding future opportunities that match their skills and experience. This pipeline will remain open for approximately three months, after which it will close and a new pipeline will be advertised. Candidates not progressed during the current campaign will be welcome to reapply to future pipeline advertisements.
About the Roles
As an Administration Officer, you'll provide reception, guest services and administrative support to site leadership teams while helping ensure the smooth day-to-day operation of a remote workforce accommodation village.
Depending on business requirements, opportunities may include a variety of FIFO rosters and work schedules.
Key Responsibilities
Provide professional reception and front-of-house services
Welcome residents, visitors and contractors to site
Manage phone calls, enquiries and general correspondence
Support accommodation check-ins and check-outs using reservation systems
Maintain employee, accommodation and operational records
Process timesheets, data entry and administrative documentation
Assist with site onboarding, inductions and training coordination
Support roster administration and workforce records management
Collate invoices, purchase orders and supporting documentation
Prepare reports and maintain accurate filing systems
Provide administration support to site-based leadership and operational teams
Promote a safe, professional and customer-focused workplace
About You
We'd love to hear from candidates who have:
Strong experience using site-based systems such as INX, SAMS, SAP, RMS or similar platforms
Minimum 1-2 years' experience in a FIFO Site Administrator, Village Administrator or similar administration role
Previous experience supporting rostering, timesheets and time & attendance processes
Excellent customer service and communication skills, with the ability to confidently work front of house and engage with a wide range of stakeholders
Intermediate to advanced Microsoft Office skills, particularly Outlook, Excel and Word
Strong organisational skills, attention to detail and the ability to manage competing priorities in a fast-paced environment
The ability to work independently while contributing positively to a broader site team
A hands-on approach and the ability to perform effectively under pressure
Current Class C Manual Driver's Licence
Full Australian working rights
Ability to pass a pre-employment medical and drug & alcohol screening
National Police Clearance, or willingness to obtain one
What We Offer
Permanent employment opportunities as vacancies become available
Competitive salary and roster arrangements
Accommodation and meals provided whilst on site
Access to village recreation facilities and amenities
Employee rewards and recognition through The Civeo Hive
Employee Assistance Program (EAP)
Training, development and career progression opportunities
Supportive team culture with a strong focus on safety
Our Commitment to Diversity, Inclusion & Belonging
At Civeo, we believe that our strength comes from the diversity of our people. We’re committed to creating a safe, inclusive and welcoming workplace where everyone - regardless of culture, background, gender, identity, age, ability or lived experience - feels valued, respected and able to thrive.
We celebrate different perspectives and are dedicated to ensuring equal opportunity across all stages of employment. Like leading organisations in our industry, we recognise that inclusive teams are safer, more innovative and more effective, and we actively work to remove barriers, mitigate bias and support fair outcomes for all.
We are proud to work closely with Traditional Owners and strongly encourage Aboriginal and Torres Strait Islander applicants to apply.
About Us
Civeo Australia, a division of Civeo Corporation, provides workforce accommodation services globally. In Australia, Civeo has a national footprint of approximately 10,000 rooms across twelve villages in Queensland, New South Wales, and Western Australia. In addition, Civeo also operates approximately 16,500 rooms in client-owned properties in remote regions of Western Australia, South Australia and Queensland. With more than 40 years of experience, Civeo supports individuals who live and work away from home.
We're committed to fostering sustainable partnerships and inclusive opportunities in all the communities we operate in. By actively engaging with Traditional Owners and Aboriginal and Torres Strait Isander Peoples Businesses, we're not just operating accommodation villages, we're nurturing relationships that honour the rich cultural heritage of the land.
Stay Well. Work Well.
About Us
Civeo Australia, a division of Civeo Corporation, provides workforce accommodation services globally. In Australia, we own 9,000 permanent rooms across QLD, NSW, and WA, and operate more than 20,000 rooms in client-owned properties in remote regions of WA and SA. Our services include accommodation, food services, housekeeping, and property maintenance. With over 40 years of experience, Civeo supports individuals who live and work away from home.
We're committed to fostering sustainable partnerships and inclusive opportunities in all the communities we operate in. By actively engaging with Traditional Owners and First Nations Businesses, we're not just operating accommodation villages, we're nurturing relationships that honour the rich cultural heritage of the land.
We're safe, welcoming and proud to encourage Aboriginal & Torres Strait Islander people to join us.
Stay Well. Work Well.
Skills Required
- Strong experience using site-based systems such as INX, SAMS, SAP, RMS, or similar platforms
- Minimum 1–2 years of experience in a FIFO Site Administrator, Village Administrator, or similar administration role
- Experience supporting rostering, timesheets, and time and attendance processes
- Excellent customer service and communication skills
- Intermediate to advanced Microsoft Office skills, particularly Outlook, Excel, and Word
- Strong organisational skills and attention to detail
- Ability to manage competing priorities in a fast-paced environment
- Ability to work independently and contribute positively to a broader site team
- Hands-on approach and ability to perform effectively under pressure
- Current Class C manual driver's licence
- Full Australian working rights
- Ability to pass a pre-employment medical and drug and alcohol screening
- National Police Clearance or willingness to obtain one
What We Do
Civeo is a global workforce accommodation specialist that helps people maintain healthy and productive lives while living and working away from home. Civeo Australia has more than 24,000 rooms under management throughout Queensland, New South Wales, Western Australia and South Australia. We are part of Civeo Corporation, a global company with regional operations in Australia, the United States and Canada with a combined total of over 40,000 rooms. Civeo’s core values Safety, Care, Integrity, Excellence, Respect and Collaboration are the principles that form the foundation on which we perform work and ultimately influence and shape our amazing culture. Unsurprisingly, they are the practices we use every day in everything we do.
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